Regular Member Meeting 2017 04 11

Time and Location

Date

Called to order at xxxx pm by xxxx

Members present:

Members remote:

Others present:

Quorum

Quorum met?

Old Business

• Ken's proposal that members authorize the Board to act on financial opportunities in grant sponsorship: HacDC would provide oversight of for-profit organizations effecting work using non-profit grants; HacDC would apply/get the grant and sub-contract work to the business who can do the work. Classes, for example.

New Business

• We have a lot of non-free (paid) events on our MeetUp schedule now - 2 or 3 a week. They are software education events, which are in-line with our educational mission and which we've had people express interest in before to no avail. They are nominally run by High School Tech Services, a non-profit organization, not a business. But are they open to people who can't afford to pay? Are they open to HacDC members who pay rent and insurance for the classroom, the MeetUp fees, etc? Does HSTS have a current 501c3 non-profit status and insurance? Is HSTS deriving any net revenue from these events, and will it be shared with HacDC to offset costs, lower membership fees, etc? Our previous (expired) MOU with HSTS covered 9am-5pm on weekdays, which generally doesn't overlap with other members' events, but the new events are on weeknights and our weeknight schedule is now regularly full Monday thru Thursday with two free and two non-free events. Do current rules prevent members from charging for events, or from asking people who haven't paid to leave an event at HacDC? Should HacDC create some rules for paid events, or limit the number of events so some weeknights are open?

Director Reports

Treasurer's Report

• Funding is stable; we have over six months of reserves and total balances around $12k. I'd love to upload files to this someday...
• Paid March rent late and April rent early (eh, works out, right?), so we're $1,021 in the red for March and will have a big 'surplus' in April.
• We have 30 members in good standing after just suspending two for three months of non-payment.
• We have 21 members paying the regular $60 rate. ($1260)
• We have 7 members paying the old $50 rate, who I haven't seen around in years, so... thank you. ($350)
• We have 1 dues-waived member and 1 student-rate member. ($20)
• Theoretical income is $1,630/mo but there's usually someone who just stops paying (without resigning).
• Theoretically we could try to recover $180 worth of dues each from a handful of people, or not bother. (?)
• Paid Tom $33 for key copies - no other unusual expenses in March or February (just Rent, Insurance, Transaction Fees).
• Filed taxes with IRS (990N postcard).
• Registered as business with DC to file tax returns there, haven't actually filed yet.
• Totally missed the CFC deadline (Feb??). We got $550 last year but there's a hefty application fee - was it waived last year?
• Help wanted: To re-establish contact with Newark element 14 for sponsorship (got $600 of free parts last year, now emails bounce).
• Help wanted: Need to calculate individual project balances (HAM Radio, SEM, OTR, CRISPR, SUPPLIES etc) from overall PA dividend.
• Help wanted: Our Dwolla button is broken, so we are paying a few bucks a month more PayPal fees.

Adjournment

Adjourned by at xxx by xxx