Regular Member Meeting 2010 11 09

Note: This page serves as the 2010-11-09 Member Meeting's agenda (before the meeting) and minutes (after the meeting).

Time and Location

November 9, 2010 Meeting called to order at 8:15PM by Tim B (Vice President).

Members Present: Ben S., Darius R., Arc R., Tim B., Dan B., Elliot W., Will G., Brad B., Allen M., Phil S., Jamie A., "Toast", Eric M.

Others Present: David M., Xaq R., Sara P.

Quorum met.

Approval of Previous Meeting's Minutes

Regular Member Meeting 2010 10 12 Approved.

Director Reports

President's Report

Absent.

Treasurer's Report

Absent.

ADDED 11/12/2010

HacDC

Profit & Loss Detail

October 2010

Date Type Num Name Memo/Description Split Amount Balance

Ordinary Income/Expense

Income

Membership Dues

Total for Membership Dues $1,985.25

Non Profit Income

Total for Non Profit Income $761.20

Total for Income $2,746.45

Expenses

Office Expenses

10/14/2010 Journal Entry 36 Linode Transfer to Daniel Packer 37.45 37.45

Total for Office Expenses $37.45

Rent or Lease

10/20/2010 Check 1098 St. Stephen and the Incarnation Episcopal Church BBT Checking 2,000.00 2,000.00

Total for Rent or Lease $2,000.00

Stationery & Printing

10/20/2010 Check 1099 Harlan Clarke BBT Checking 52.52 52.52

Total for Stationery & Printing $52.52

Supplies

10/15/2010 Check 1097 Martin Rothfield BBT Checking 500.00 500.00

Total for Supplies $500.00

Total for Expenses $2,589.97

Net Ordinary Income $156.48

Other Income/Expense

Other Income

Interest Earned

10/02/2010 Journal Entry 35 -SPLIT- 0.20 0.20

10/30/2010 Journal Entry 37 -SPLIT- 0.33 0.53

Total for Interest Earned $0.53

Total for Other Income $0.53

Net Other Income $0.53

Net Income $157.01

HacDC

Balance Sheet

As of October 31, 2010

Total

ASSETS

Current Assets

Bank Accounts

BBT Checking 2,804.04

Total Bank Accounts $2,804.04

Other Current Assets

Paypal 3,749.37

Undeposited Funds 0.00

Total Other Current Assets $3,749.37

Total Current Assets $6,553.41

Other Assets

Rent Security Deposits 850.00

Total Other Assets $850.00

TOTAL ASSETS $7,403.41

TOTAL LIABILITIES AND EQUITY $7,403.41

Director-at-Large Reports

William

A Quad Voltage (+-5, +-12) Power Supply has been deployed. Motley Fool is renting the space November 19 for $500, Tim B. will monitor.

Katie (absent due to work, sorry)

Come to T2: Return of Tea Night on Sunday at 7 p.m.

Go HacDC Spaceblimp 3! (Launch planned for Saturday the 13th.)

Member Reports

Ben Stanfield

• CiviCRM now enabled, and available for events, fundraising, etc. If you're interested in using it, contact Ben

• Make Magazine subscriptions now online. More about this in New Business.

• Brochures

• Gentle Hacker's Literary Salon needs a book for November

MAKE Projects wants us to use their site.

Arc Riley

• Event report for Rally/Fear

Approx $500 gross receipts. Thanks to TC, Chris, and Bjorn. Somewhere around 30 people.

• Geeks Night Out

Very successful, thanks to Sara for bring more people in.

Phil

Donation from John Kula

Dan Barlow

• Virtual trophy wall is up, please update it with new project photos.

Eric

• Group Buy Jumpers are in, please get yours.

Tim B.

• Japanese & Chinese Tea Ceremonies set for 7pm Sunday.
• FIRST Robotics needs mentors, will coordinate.

New Business

Make: Magazine Gift Subscriptions

Motion: To develop a HacDC 3D-printable trinket or gift and a holiday card to give to people who would like to buy Make: Magazine subscriptions through our Make:Money program.

Seconded by:

Background: At least one member has already expressed an interest in buying gift subscriptions. Subscriptions won't begin until after the holidays, so creating a trinket and card would allow the giver to have something to present to the person they bought the magazine for. Subscriptions cost $34.95. HacDC keeps half of that amount for each subscription.

Discussion:

• Nothing in this requires a vote.

FIRST Robotics Team Mentorship

Motion: To approve an organization-wide mentorship of a local FIRST robotics team.

Seconded by:

Background: FIRST Robotics representatives have asked HacDC to sponsor (non-monetarily), a local DC team. HacDC would "adopt" a team, and individual members would meet with the team at their high school, the HacDC space, or other locations, to help them prepare for the FIRST Robotics competition. HacDC members with varying expertise would be needed.

• Nothing in this requires a vote.

Motion to restrict communication with landlords

Motion: To authorize the HacDC board of directors to carry out ALL business and communication with the landlord AND all personnel employed by the landlord. And, to restrict all other members from ANY discussions involving HacDC, HacDC business, or other HacDC members with the landlord.

Seconded:

Background: Recently, member(s) of HacDC who believe it is their role to speak on HacDC's behalf with our landlords have been communicating information about HacDC that paint it in a negative light, without any logical reason for doing so. There have also been discussions with church personnel which include private details about members of HacDC. These conversations, whether carried out in good conscience, harm HacDC's relationship with our landlord and also harm the reputation of individual HacDC members who's reputations have been besmirched.

• tabled

New Members

Sunsh1ne (Beckie) - Formerly of Twin Cities maker now in the DC area. Has been paying dues, but unfortunately could not make it to the meeting tonight. Talk to Alberto, timball, or (possibly) Elliot for more information.

David McInnis is requesting to become a full member.

I've attended various meetings since June including Lightning Talks and RedBeard's election. I started the paypal dues subscription today.

• Approved

Speak is requesting to become a full member.

• Approved

Xaq is requesting to become a full member. He's been very active in the space recently, especially with the Makerbot.

• Approved

Adjournment

Adjourned at 8:34 PM.