Regular Member Meeting 2010 10 12
From HacDC Wiki
Note: This page serves as the 2010-10-12 Member Meeting's agenda (before the meeting) and minutes (after the meeting).
Time and Location
October 12, 2010 Meeting called to order at 7:45 by Redbeard.
Members Present:
Others Present: Alex, Bjorn, Andrew
Quorum met.
Approval of Previous Meeting's Minutes
Regular Member Meeting 2010 09 14 Arc requested that nonprofit income which was earmarked for a specific project should be split out. Approved.
Director Reports
President's Report
- Discussion of fundraising efforts
* Friends of HacDC * Foundations
- Update on non-profit status
We are "Pending 501(c)3" and can accept donations. We must pay tax on those donations if our status is declined (unlikely). Have drafted letters for cash and in-kind donations. Trying to retrieve actual IRS notification of receipt of 501(3)c paperwork from Daniel P. Tim B. mentioned that now donors such as Think Geek and electronics supply houses can write off parts donations.
Treasurer's Report
HacDC
Profit & Loss Detail
September 2010
Ordinary Income/Expense
Income
Membership Dues
Total for Membership Dues $1,688.75
Non Profit Income
9/01/2010 Sales Receipt 1167 Paypal 96.80 96.80
09/26/2010 Sales Receipt 1200 Paypal 12.68 109.48
Total for Non Profit Income $109.48
Total for Income $1,798.23
Expenses
Insurance
09/20/2010 Journal Entry 28 -SPLIT- 71.08 71.08
Total for Insurance $71.08
Office Expenses
09/02/2010 Journal Entry (Linode) 25 -SPLIT- 37.45 37.45
09/03/2010 Journal Entry (AMEX-CANCELLED) 26 -SPLIT- 7.95 45.40
09/16/2010 Journal Entry (PHONE VERIFY) 27 -SPLIT- 0.75 46.15
09/30/2010 Journal Entry (POS REFUND! [?]) 31 -SPLIT- -100.38 -54.23
Total for Office Expenses $ -54.23
Rent or Lease
09/22/2010 Journal Entry 30 -SPLIT- 1,980.00 1,980.00
Total for Rent or Lease $1,980.00
Total for Expenses $1,996.85
Net Ordinary Income $ -198.62
Other Income/Expense
Other Income
Interest Earned
09/01/2010 Journal Entry 32 -SPLIT- 0.20 0.20
Total for Interest Earned $0.20
Total for Other Income $0.20
Other Expense
Miscellaneous
09/20/2010 Journal Entry 29 -SPLIT- 25.00 25.00
Total for Miscellaneous $25.00
Total for Other Expense $25.00
Net Other Income $ -24.80
Net Income $ -223.42
HacDC Balance Sheet As of September 30, 2010
Total
ASSETS
Current Assets
Bank Accounts
BBT Checking 5,156.56
Total Bank Accounts $5,156.56
Other Current Assets
Paypal 1,239.84
Undeposited Funds 0.00 (actually 90.00 in cash, still not booked)
Total Other Current Assets $1,239.84
Total Current Assets $6,396.40
Other Assets
Rent Security Deposits 850.00
Total Other Assets $850.00
TOTAL ASSETS $7,246.40
LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Total Equity $7,246.40
TOTAL LIABILITIES AND EQUITY $7,246.40
Vice President's Report
Secretary's Report
Director-at-Large Reports
William Gibb
- Still working with the resilient community folks. They are pretty busy but want to get their article on us done by this months end.
- Working with a friend in Boston who is running a open-source alternative to MIT's design for empowerment course. It is a course focused on building communities like HacDC. The DFE eXtended course is hosted @ whichlight.com & will have 1-2 articles on HacDC this fall featured there.
- Thinking of doing a workshop/learningshop on spectroscopy based off the materials mark Adams sent out yesterday.
Katie Bechtold
- Planning an LED Embroidery workshop and another tea night.
- Literal door bell for HacDC?
- Temporary tattoos - any interest evinced so far?
- Willing to organize drafting of Standing Rules when that becomes sufficiently more important than becoming financially secure.
Member Reports
Ben S. Brochure design updated, needs about $350 for 2000 copies. Funding discussion. Dan B. Job update Andy Shirts are on the way and will be put in the space with your name on them. Tim C. - NPR reporter Jason Fenster called looking for tech Halloween material. Also had talked to Redbeard. - Is putting together Web sponsorship ideas into a program. - Daily Show Rally discussion; All Night Event/Crash Exchange discussion, moved to New Business. Elliot W. Update on events in space Mentioned 405nM LASER build class Toast Please keep an eye out for 27 inch CRTs for arcade cabinet builds. Arc R. Project server needs more work. Occupancy bot needs work. Accepted wireless terminals and cameras from Andrew Kloman Redbeard Andy's MakerBot is working and has upgraded ACME threads and heated build platform. TC mentioned Mark A. will give 3D printing class Elliot mentioned that the Lathe classes were very popular and encouraged everyone to learn.
Old Business
New Business
- Hacker Homcoming
Discussion of a November 13 chiptunes dance Discussions of schwag bags, tiered donations, kickstarter programs, Kit of the Month Club as fundraisers.
- Arcade Cabinets (Shmoocon)
Need 8 or more CPUs, Atari, Dreamcast, other game systems
TC proposed the hackerspace sleepover for March for Sanity/Fear. Suggested donation, part of which goes to church; breakfast; Friday and Saturday night activities. Motion carries.
New Members
All approved.
- Alex
- Andrew H.
- Bjorn
Adjournment
Adjourned at 8:47 PM.