Regular Member Meeting 2020 07 14: Difference between revisions

Latest revision as of 00:41, 15 July 2020

Time and Location

Date: July 14th, 2020

Called to order at 7:54 pm by Karen

Members present: Eight members present: Karen, Tayeb, Kevin, Obi, Luis, Matt, Ken

Members remote: None

Others present:

Quorum

Quorum met? Yes

Approval of Previous Meeting's Minutes

Approved

Recognition

New Members

No new members

Old Business

Matt: PPE manufacturing with 3D printers still useful, dropping them off at local community clinics (big hospitals are doing mostly alright now).

New Business

Potential partners with Mount Pleasant Library

We are looking for opportunities to be more in line with the mission of the church, and find ways to help them. Tayeb proposes an idea of having a TechSupport day offered by HacDC for either the public or church tenants. And volunteers himself for the job

We have not heard anything new from the District Makers, and are not sure if they are still active in any way. There is potential for setting up a shop in the basement in collaboration with them (maybe give them control).

Ethan Waldo has agreed to take the SEM and will work out with Don how to pick it up

How does our mission intersect with Saint Stephens? Ideas:
- Distance learning help for kids -- solicit computer donations to give to kids who don't have access
- Improving computer literacy course
- Participating in distance learning tutoring if that is possible

Potential for restarting movie-night: streaming or watching simultaneously

Project Awesome Reports

Project HAMRADIO - Jeff

Project Electron Microscope (SEM)

Member Reports

Director Reports (Governance related stuff)

President's Report

We have a written agreement with the church to pay a reduced rent due to our inability to access the space. We are expected to pay $732 per month for use of the space until meetings of 10 attendees may be held again at the space. If meetings greater than 10 attendees are allowed prior to December 31st 2020, the monthly payment will return to 2017 levels ($1043/month).

No later than December 1st 2020, HacDC and the church will discuss HacDC's new mission, structure, financial model, and plan for increasing membership.

The rent reduction is not to be considered permanent, it is only temporary until the space reopens. However, the level it returns to will be reduced from $1646.

Vice President's Report

Treasurer's Report

Financial Report: Current Balance -- $3832.78 We currently have 18 paying members, $950 from dues and an additional $150 from donations. We have not yet paid July rent, we are waiting for the church's response and will likely be paying a reduced rent soon.

Taxes: We already filed with the IRS, DC no longer requires a 990N form to be filed. Karen and Matt will figure out how to to give Matt Power of Attorney on behalf of HacDC and make sure that we don't need to do anything additional for filing.

Secretary's Report

Director-at-Large Reports

Adjournment

Adjourned by at 20:45 by Karen

@@ Line 2: / Line 2: @@
 == Time and Location ==
-:Date: May 12th, 2020
+:Date: July 14th, 2020
-:Called to order at 7:40 pm by Karen
+:Called to order at 7:54 pm by Karen
-:Members present: Eight members present: Karen, Tayeb, Kevin, Matt, Obi, John, Ken, and one other member
+:Members present: Eight members present: Karen, Tayeb, Kevin, Obi, Luis, Matt, Ken
 :Members remote: None
 :Others present:
@@ Line 10: / Line 10: @@
 :: Quorum met? Yes
-== Approval of [[Regular Member Meeting 2020 02 11|Previous Meeting's Minutes]] ==
+== Approval of [[Regular Member Meeting 2020 06 09|Previous Meeting's Minutes]] ==
 Approved
@@ Line 20: / Line 20: @@
 == Old Business ==
-* John wants to make sure that cleaning the space stays on the radar, and Tayeb will look for additional recycling options because Ft Totten is not currently accepting recycling.
+* Matt: PPE manufacturing with 3D printers still useful, dropping them off at local community clinics (big hospitals are doing mostly alright now).
 == New Business ==
-* Karen -- We want to host online activities at HacDC, to keep us active during the lockdown.  Luis may be able to spearhead a "work simultaneously on a project with multiple people".  Luis will work with John Pancoast to design a receiver for people to build for the foxhunt.  There could also be a class online to set up an rtl-sdr as the receiver for a foxhunt
+* Potential partners with Mount Pleasant Library
-* Matt to lead class on 3D printing.  The first class can be a discussion of how to use your 3D printer to print PPE for use by hospitals.  Matt will get in contact with local hospitals to assess need and requirements for helping
+* We are looking for opportunities to be more in line with the mission of the church, and find ways to help them.  Tayeb proposes an idea of having a TechSupport day offered by HacDC for either the public or church tenants. And volunteers himself for the job
+* We have not heard anything new from the District Makers, and are not sure if they are still active in any way.  There is potential for setting up a shop in the basement in collaboration with them (maybe give them control).
+* Ethan Waldo has agreed to take the SEM and will work out with Don how to pick it up
+* How does our mission intersect with Saint Stephens? Ideas:
+** Distance learning help for kids -- solicit computer donations to give to kids who don't have access
+** Improving computer literacy course
+** Participating in distance learning tutoring if that is possible
+* Potential for restarting movie-night: streaming or watching simultaneously
 == [[:Category:Project_Awesome|Project Awesome]] Reports ==
@@ Line 37: / Line 50: @@
 === President's Report ===
+We have a written agreement with the church to pay a reduced rent due to our inability to access the space.  We are expected to pay $732 per month for use of the space until meetings of 10 attendees may be held again at the space.  If meetings greater than 10 attendees are allowed prior to December 31st 2020, the monthly payment will return to 2017 levels ($1043/month).
+No later than December 1st 2020, HacDC and the church will discuss HacDC's new mission, structure, financial model, and plan for increasing membership.
+The rent reduction is not to be considered permanent, it is only temporary until the space reopens.  However, the level it returns to will be reduced from $1646.
 === Vice President's Report ===
 === Treasurer's Report ===
-Current balance is $4700, including Paypal (so all of our assets).  We have 19 paying members currently.  As Don stated, we are far under and we may need to up the membership dues, even though they are already high.  Dues alone only pay for half of our expenses.
+Financial Report:
-Once we pay June and May rent, we will have $1440 in our account.
+Current Balance -- $3832.78
-Karen notes that we’ve asked Mike about an easement on rent payments, and we are not seeing donations from people who would normally visit the space so the coronavirus is impacting our cash flow.
+We currently have 18 paying members, $950 from dues and an additional $150 from donations.  We have not yet paid July rent, we are waiting for the church's response and will likely be paying a reduced rent soon.
-We also may still have $1500 in Facebook waiting to be transferred in donations, and there may be funds available for non-profits impacted by the shelter-in-place order.
+Taxes: We already filed with the IRS, DC no longer requires a 990N form to be filed. Karen and Matt will figure out how to to give Matt Power of Attorney on behalf of HacDC and make sure that we don't need to do anything additional for filing.
 === Secretary's Report ===
@@ Line 51: / Line 70: @@
 == Adjournment ==
-Adjourned by at xxx by xxx
+Adjourned by at 20:45 by Karen