Regular Member Meeting 2019 01 08: Difference between revisions

Latest revision as of 01:57, 9 January 2019

Time and Location

Date: January 8 2019

Called to order at 7:37 pm by Karen

Members present: Kevin, Dorotea, Ken, Bobby, Dan, James, Karen

Members remote: Tom, Julia, Mirage

Others present: Foxlet

[7]

Quorum met? Y

Approval of Previous Meeting's Minutes

Recognition

Thanks Kevin for changing my wiki password. Again. Thanks Julia and bon voyage to you and Jesse! Thanks Dave for getting the server downstairs up and running (supercomputers are go)

New Members

Dan - interested in 3d printing, Blender, etc.

Old Business

Ken concerned about air quality

Possible propane coming up from kitchen
Suggestion to use an air exchanger to deal with issue
Sent an email to members/bod with idea for something less invasive
Suggestion from peanut gallery to use a hepa filter of some sort
Possibly have a few different issues that require different solutions - best solution may in fact be an air exchanger - runs about $400

Outgoing process

Is an inventory necessary?
Best process may be giving members a chance to identify and claim items they want and then recycle of the rest.
Keep tools, but try to get rid of "parts"
How to identify wanted items? Stickers? Yes, Karen will purchase
Deadline to save items March 31, lots of reminders, then call recyclers
Vote to proceed - all present agree
Clean-up: Inventory

Gygax Supercomputer Admin

Dave needs to chat with Mike Ritonia - get a static ip address/port opened in firewall

Video cameras for the space

Kevin trying to get one working to monitor printers
Also need one to monitor space for occasional items that get borrowed and don't come back - Karen will investigate and report back

Fundraising

More social events - low barrier to entry in terms of technical knowledge - movie night was fun and went well
Ken - workshops like Enrique's blockchain seminar. SingularityNet might be interested in speaking by video conferencing
Kevin has an idea for a venue for a fundraising event - Exiles on U Street NW - trivia night

New Business

'Bot in search of a good home: ITechGeek has been hosting the IRC 'bot on his personal VPS, and has asked that it be moved to an official HacDC box. Or, barring that, just kill it, since it seems to be under-utilized.
Fundraising
- Reserving St. Stephen's auditorium

Project Awesome Reports

Project SUPPLIES - Mirage

Project EXPANSION - Mirage

Project HAMRADIO - Jeff

Project Electron Microscope (SEM) - Julia

Project Optical Table Robot (OTR) - Julia

Project CRISPR -Enrique

- Report and updates

Project SpaceBlimp -Enrique

- Report and updates

Project Media Outreach - Matt

Project IT Infrastructure - Tom

Member Reports

Ken

Working with a community organizer in Ward 7 about a demo of new technology second Tuesday in March - 3D printing, VR, AI, etc.
Can do AI and VR but needs help 3d printing part, and to be at meeting to answer questions
About a 10 minute session followed by demos
Needs volunteers - will put something out on blabber after he has confirmed HacDC's participation

Director Reports (Governance related stuff)

President's Report

Still working on code of conduct - will include edits from last time and circulate to members for input. Don't want grammatical wordsmithing - want more substantial comments for inclusion/editing

Fundraising Want to set up a gofundme page to share on facebook and other venues

Vice President's Report

Treasurer's Report

I can confirm Dan's Paypal subscription. The settlement check has been sent. I have our information and passwords on the 990 that needs to be filed.

I will have to upload later, but this month was largely the same as the last. This was the last month of our repayments for lost revenue from 6 months of last year, so $440 additional dollars will stop coming next month. But due to irregular payment schedules (not everyone pays exactly monthly) this should balance out for this months finances once everyone has paid. Still working on contacting everyone to make sure they are up to date with this month's payment.

Secretary's Report

Director-at-Large Reports

Kevin

Ken

Adjournment

Adjourned by at xxx by xxx

@@ Line 2: / Line 2: @@
 == Time and Location ==
-:Date
+:Date: January 8 2019
-:Called to order at xxxx pm by xxxx
+:Called to order at 7:37 pm by Karen
-:Members present:
+:Members present: Kevin, Dorotea, Ken, Bobby, Dan, James, Karen
-:Members remote:
+:Members remote: Tom, Julia, Mirage
-:Others present:
+:Others present: Foxlet
-:[[Quorum]]
+:[7]
-:: Quorum met?
+:: Quorum met? Y
 == Approval of [[Regular Member Meeting 2018 12 18|Previous Meeting's Minutes]] ==
 == Recognition ==
+Thanks Kevin for changing my wiki password. Again.
+Thanks Julia and bon voyage to you and Jesse!
+Thanks Dave for getting the server downstairs up and running (supercomputers are go)
 == New Members ==
+Dan - interested in 3d printing, Blender, etc.
 == Old Business ==
+Ken concerned about air quality
+*Possible propane coming up from kitchen
+*Suggestion to use an air exchanger to deal with issue
+*Sent an email to members/bod with idea for something less invasive
+*Suggestion from peanut gallery to use a hepa filter of some sort
+*Possibly have a few different issues that require different solutions - best solution may in fact be an air exchanger - runs about $400
+Outgoing process
+*Is an inventory necessary?
+*Best process may be giving members a chance to identify and claim items they want and then recycle of the rest.
+*Keep tools, but try to get rid of "parts"
+*How to identify wanted items? Stickers? Yes, Karen will purchase
+*Deadline to save items March 31, lots of reminders, then call recyclers
+*Vote to proceed - all present agree
+* Clean-up: [[Inventory|Inventory]]
+Gygax Supercomputer Admin
+*Dave needs to chat with Mike Ritonia - get a static ip address/port opened in firewall
+Video cameras for the space
+*Kevin trying to get one working to monitor printers
+*Also need one to monitor space for occasional items that get borrowed and don't come back - Karen will investigate and report back
+Fundraising
+*More social events - low barrier to entry in terms of technical knowledge - movie night was fun and went well
+*Ken - workshops like Enrique's blockchain seminar. SingularityNet might be interested in speaking by video conferencing
+*Kevin has an idea for a venue for a fundraising event - Exiles on U Street NW - trivia night
 == New Business ==
 * ''''Bot in search of a good home:''' ITechGeek has been hosting the IRC 'bot on his personal VPS, and has asked that it be moved to an official HacDC box. Or, barring that, just kill it, since it seems to be under-utilized.
+* '''Fundraising'''
+** [https://www.saintstephensdc.org/using-the-auditorium-for-meetings Reserving St. Stephen's auditorium]
 == [[:Category:Project_Awesome|Project Awesome]] Reports ==
@@ Line 47: / Line 80: @@
 == Member Reports ==
+Ken
+*Working with a community organizer in Ward 7 about a demo of new technology second Tuesday in March - 3D printing, VR, AI, etc.
+*Can do AI and VR but needs help 3d printing part, and to be at meeting to answer questions
+*About a 10 minute session followed by demos
+*Needs volunteers - will put something out on blabber after he has confirmed HacDC's participation
 == Director Reports (Governance related stuff) ==
 === President's Report ===
+Still working on code of conduct - will include edits from last time and circulate to members for input.
+Don't want grammatical wordsmithing - want more substantial comments for inclusion/editing
+Fundraising
+Want to set up a gofundme page to share on facebook and other venues
 === Vice President's Report ===
 === Treasurer's Report ===
+I can confirm Dan's Paypal subscription. The settlement check has been sent. I have our information and passwords on the 990 that needs to be filed.
+I will have to upload later, but this month was largely the same as the last.  This was the last month of our repayments for lost revenue from 6 months of last year, so $440 additional dollars will stop coming next month. But due to irregular payment schedules (not everyone pays exactly monthly) this should balance out for this months finances once everyone has paid. Still working on contacting everyone to make sure they are up to date with this month's payment.
 === Secretary's Report ===