Annual Meeting 2015: Difference between revisions
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January 10, 2015 | January 10, 2015 | ||
Meeting called to order at | Meeting called to order at __3:13__ by __Ben the Pyrate___. | ||
Members Present: | Members Present: Enrique, Katie, Zack, Kevin, Travis, Shawn, Don, Pat, Phil Stewart, Hunter, Celeste, Mirage | ||
Others Present: | Others Present: Danish, A-KO | ||
[[Quorum]] met? | [[Quorum]] met? Yes | ||
== Approval of Previous Meeting's Minutes == | == Approval of Previous Meeting's Minutes == | ||
[[Regular Member Meeting 2014 12 09]] | [[Regular Member Meeting 2014 12 09]] | ||
Approved | |||
== Recognition == | == Recognition == | ||
| Line 29: | Line 30: | ||
=== President's Report === | === President's Report === | ||
Not Present | |||
=== Vice President's Report === | === Vice President's Report === | ||
Not Present | |||
=== Treasurer's Report === | === Treasurer's Report === | ||
Here is the financial summary spreadsheet for December 2014: [[File:HacDC_Financials_2014_12.pdf]]. We gained Gary Sparkes (Hunter) as a new member, re-gained Ann Millspaugh as a returning member, and lost Phillip Walker. We have | Here is the financial summary spreadsheet for December 2014: [[File:HacDC_Financials_2014_12.pdf]]. We gained Gary Sparkes (Hunter) as a new member, re-gained Ann Millspaugh as a returning member, and lost Christine Prefontaine and Phillip Walker. We have 44 dues-paying members in good standing and 6 dues-waived members. | ||
The CFC charity application is proving non-trivial to complete. By January 23 we must, in addition to the forms completed thus far: | |||
* submit supporting statements and/or documentation of substantial local presence in the geographical area covered by the local campaign and a description of the programs, services, benefits, etc. provided by the organization in calendar year 2014 and how those programs, services, benefits, etc. affect human health and welfare of the target population. | |||
* complete and submit a Pro Forma [http://www.irs.gov/pub/irs-pdf/f990.pdf IRS Form 990]. The following sections must be completed: Page 1, Items A-M; Part I (Summary and Part II, Signature Block), Lines 1-4 only; Part VII (Compensation section A only); Part VIII (Statement of Revenues); Part IX (Statement of Functional Expenses), and; Part XII (Financial Statements and Reporting). | |||
* prohibit the sale or lease of CFC contributor lists | |||
==== Project Awesome ==== | ==== Project Awesome ==== | ||
| Line 41: | Line 48: | ||
=== Secretary's Report === | === Secretary's Report === | ||
No Report. | |||
=== Director-at-Large Reports === | |||
==== Travis ==== | |||
CNC will be running by end of the month. | |||
Prusa is running. | |||
=== | ==== Zack ==== | ||
No report. | No report. | ||
| Line 50: | Line 62: | ||
=== Project LASER === | === Project LASER === | ||
No report. Hand-off required? | |||
=== Project BYZANTIUM === | === Project BYZANTIUM === | ||
We're re-factoring the project. Slowly because we all have jobs now. | |||
=== Project KITBUILD === | === Project KITBUILD === | ||
Nothing new to report. Still hoping to organize a kit build in concert with a Learn to Solder event sometime this spring. | |||
=== Project SUPPLIES === | === Project SUPPLIES === | ||
| Line 64: | Line 76: | ||
=== Project EXPANSION === | === Project EXPANSION === | ||
Still conservative. | |||
=== Project HAMRADIO === | === Project HAMRADIO === | ||
Don has installed a 2 element 10m and a 160m dipole antenna. Don fitted a narrow (CW) filter in the main HF radio to improve narrow signal performance. We have participated in a number of on-air contests and contacted more than 100 countries. | |||
Lee N4TCW | |||
== Member Reports == | == Member Reports == | ||
=== mirage335 === | |||
==== Lessons from Kamal Jain of Lowell Makes ==== | |||
Met Kamal Jain from [[http://lowellmakes.com/ Lowell Makes]], Massachusetts hackerspace last month. Among other things, we discussed revenue/sponsor structures. Recently received email detailing these opportunities. In particular, we should look into [[https://doublethedonation.com/blog/2014/08/donation-requests/]]. | |||
==== Shimmer ==== | |||
HacDC server Shimmer is proving stable. Please contact me by email (directly or [email protected]) for an account. | |||
==== RFID ==== | |||
NetPLC boards and parts are in, so RFID system will be implemented soon. | |||
== Old Business == | == Old Business == | ||
| Line 77: | Line 96: | ||
== New Business == | == New Business == | ||
=== Cams === | |||
Funding and installation of 'lights-on' cameras, and authorize BoD to examine other relevant footage (ie. hallway cams) to correlate incidents. Members' identities would not be recorded in any way not already documented (ie. hallway cam). | |||
This proposal is not a plan of action (ie. we may not need to buy cams), just a provision for future improvement. | |||
Approved the installation of camera. | |||
Funding and technical details to be revisited. | |||
=== Dues Structure === | |||
We may benefit from some sort of multi-level membership structure, perhaps particularly to ensure fair compensation for renting the office space. | |||
Needs to be discussed and revisited in a separate meeting. | |||
=== Increase Dues by $10 for one year === | |||
Approved. | |||
== Board of Directors Elections == | == Board of Directors Elections == | ||
Results of the elections are as follows: | Results of the elections are as follows: | ||
=== President === | === President === | ||
Celeste | |||
=== Vice-President === | === Vice-President === | ||
Haxwithaxe | |||
=== Treasurer === | === Treasurer === | ||
Travis | |||
=== Secretary === | === Secretary === | ||
Enrique | |||
=== At-Large Directors (two) === | === At-Large Directors (two) === | ||
Phil | |||
Don | |||
== New Members == | == New Members == | ||
Danish | |||
== Adjournment == | == Adjournment == | ||
Adjourned at | Adjourned at ___4:02____. | ||
Latest revision as of 21:03, 10 January 2015
Purpose
From the HacDC Bylaws, Article III, Section 2:
- At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.
This meeting will also serve as the monthly meeting for the month of January.
Time and Location
January 10, 2015
Meeting called to order at __3:13__ by __Ben the Pyrate___.
Members Present: Enrique, Katie, Zack, Kevin, Travis, Shawn, Don, Pat, Phil Stewart, Hunter, Celeste, Mirage
Others Present: Danish, A-KO
Quorum met? Yes
Approval of Previous Meeting's Minutes
Regular Member Meeting 2014 12 09 Approved
Recognition
Director Reports
President's Report
Not Present
Vice President's Report
Not Present
Treasurer's Report
Here is the financial summary spreadsheet for December 2014: File:HacDC Financials 2014 12.pdf. We gained Gary Sparkes (Hunter) as a new member, re-gained Ann Millspaugh as a returning member, and lost Christine Prefontaine and Phillip Walker. We have 44 dues-paying members in good standing and 6 dues-waived members.
The CFC charity application is proving non-trivial to complete. By January 23 we must, in addition to the forms completed thus far:
- submit supporting statements and/or documentation of substantial local presence in the geographical area covered by the local campaign and a description of the programs, services, benefits, etc. provided by the organization in calendar year 2014 and how those programs, services, benefits, etc. affect human health and welfare of the target population.
- complete and submit a Pro Forma IRS Form 990. The following sections must be completed: Page 1, Items A-M; Part I (Summary and Part II, Signature Block), Lines 1-4 only; Part VII (Compensation section A only); Part VIII (Statement of Revenues); Part IX (Statement of Functional Expenses), and; Part XII (Financial Statements and Reporting).
- prohibit the sale or lease of CFC contributor lists
Project Awesome
Here is the Project Awesome spreadsheet for December: File:HacDC PA Projects-2014 12.pdf. We continue to have to dip into savings to pay our rent, so no dividend this month. :(
Secretary's Report
No Report.
Director-at-Large Reports
Travis
CNC will be running by end of the month. Prusa is running.
Zack
No report.
Project Awesome Reports
Project LASER
No report. Hand-off required?
Project BYZANTIUM
We're re-factoring the project. Slowly because we all have jobs now.
Project KITBUILD
Nothing new to report. Still hoping to organize a kit build in concert with a Learn to Solder event sometime this spring.
Project SUPPLIES
Ordered replacement extruder for Rostock Max. Also ordered 0.35mm nozzle for dramatically improved resolution.
When finances become less strained, a Rev.7 PCB heater would be a nice addition. More even heating across the glass would reduce thermal stress and greatly improve adhesion.
Project EXPANSION
Still conservative.
Project HAMRADIO
Don has installed a 2 element 10m and a 160m dipole antenna. Don fitted a narrow (CW) filter in the main HF radio to improve narrow signal performance. We have participated in a number of on-air contests and contacted more than 100 countries.
Lee N4TCW
Member Reports
mirage335
Lessons from Kamal Jain of Lowell Makes
Met Kamal Jain from [Lowell Makes], Massachusetts hackerspace last month. Among other things, we discussed revenue/sponsor structures. Recently received email detailing these opportunities. In particular, we should look into [[1]].
Shimmer
HacDC server Shimmer is proving stable. Please contact me by email (directly or [email protected]) for an account.
RFID
NetPLC boards and parts are in, so RFID system will be implemented soon.
Old Business
New Business
Cams
Funding and installation of 'lights-on' cameras, and authorize BoD to examine other relevant footage (ie. hallway cams) to correlate incidents. Members' identities would not be recorded in any way not already documented (ie. hallway cam).
This proposal is not a plan of action (ie. we may not need to buy cams), just a provision for future improvement.
Approved the installation of camera. Funding and technical details to be revisited.
Dues Structure
We may benefit from some sort of multi-level membership structure, perhaps particularly to ensure fair compensation for renting the office space.
Needs to be discussed and revisited in a separate meeting.
Increase Dues by $10 for one year
Approved.
Board of Directors Elections
Results of the elections are as follows:
President
Celeste
Vice-President
Haxwithaxe
Treasurer
Travis
Secretary
Enrique
At-Large Directors (two)
Phil Don
New Members
Danish
Adjournment
Adjourned at ___4:02____.