Regular Member Meeting 2023 03 14: Difference between revisions
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Ubuntourist (talk | contribs) (Created page with "Category:Meeting Minutes {{TOCright}} == Time and Location == :Date :Called to order at ??? pm by ??? :Members present: :Members remote: :Others present: :Quorum :: Quorum met? == Approval of Previous Meeting's Minutes == == Recognition == == New Members == == Old Business == == New Business == == Project Awesome Reports == === Project SUPPLIES - ??? === === Project EXPANSION - ???...") |
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== Time and Location == | == Time and Location == | ||
:Date | :Date | ||
:Called to order at | :Called to order at Michelle pm by 19:36 | ||
:Members present: | :Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian, Ken | ||
:Members remote: | :Members remote: | ||
:Others present: | :Others present: | ||
:[[Quorum]] | :[[Quorum]] | ||
:: Quorum met? | :: Quorum met? Y | ||
== [[ | == [[Regular_Member_Meeting_2023_02_14|Approval of Previous Meeting's Minutes]] == | ||
== Recognition == | == Recognition == | ||
* Gabe and Daniel for researching alternative Internet hosting | |||
* Karen for past donations | |||
== New Members == | == New Members == | ||
* Jared and Matthew M. | |||
* Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. ([https://www.machsupport.com/software/mach3/ Mach 3] is apparenty the standard software controller for CNC mills.) Lives close. | |||
* Matthew M. is a [https://nixos.org/ Nix OS Linux] fan (and the [https://en.wikipedia.org/wiki/Nix_(package_manager) Nix package manager in general]), hosting sesssions on its use at the space. Also does home automation, etc. Lives close. | |||
== Old Business == | == Old Business == | ||
* The phone: Again a vote for an old-school hardwired landline. | |||
** Brian suggests connecting to smart phones to create a phone tree | |||
** Don says we used to have a phone for $10.00 / year with a dial tone, but no one paid the bill and it appears to have gone away | |||
** Gabe says people use Discord to request entry, if they know about it. | |||
** Don will reach out this week to Jamie who will probably know about the phone. | |||
** Michelle likes Discord for a bit of security over a buzzer: It's more likely people won't be strangers. But alternatives / backups worth consideration. | |||
* Web changes: | |||
** Remove "get a server account" | |||
** Onboarding documents for new members. | |||
** Michelle is hoping to find time to work on this during the coming week. | |||
* Electronic lock | |||
** Preventative mainenance | |||
** 1.5v AA batteries replaceable with a screwdriver. | |||
* Git repositories | |||
** Admin access to [https://github.com/hacdc GitHub] now available. | |||
** [https://codeberg.org/HacDC Codeberg] getting a fair amount of use as well. | |||
** (There's also an ancient, completely abandoned and mostly empty [https://gitlab.com/hacdc GitLab] account.) | |||
* [https://www.rockvillesciencecenter.org/rscd Rockville Science Day] | |||
** Make it a field trip instead of a tabling event. | |||
** Sunday, April 23, 12:00 - 5:00 | |||
** Announcements will be sent to various destinations seeing if we want to make a coordinated group trek to the event. | |||
== | == New Business == | ||
* Board elections | |||
** [[Bylaws#Article_V:_The_Board_of_Directors|Bylaws: Board of Directors]] | |||
** Michelle stepping down but will support incoming board members | |||
** Matt S. is hitting the term limits | |||
** Vice-president is a two-year position (at least): In training for president | |||
** President: '''Obi''' | |||
** Vice-president: '''Gabe''' | |||
** Treasurer: '''???''' (Tristan put his name in the hat but may not be able to do it.) | |||
*** Matt will assist incoming treasurer, and says it's not too bad | |||
*** Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.) | |||
*** Logon monthly to check bank, [https://www.coinbase.com/ CoinBase], and [https://www.paypal.com/us/home PayPal] accounts, physical trips to the bank to deposit checks | |||
*** Taxes: Fill out Form 990 - which is simple | |||
*** Watch business license and donations license: '''DON'T''' let them expire! It becomes an expensive problem if they expire. | |||
** Secretary: '''???''' | |||
** At-large 1: Split between '''Don''' and '''Brian''' (Good to have a amateur radio liasons.) | |||
** At-large 2: '''Michelle''' | |||
** Slate: Obi, Gabe, Don/Brian, Michelle '''APPROVED''' | |||
* Campaign to recruit members for the unfilled positions. | |||
* Internet | |||
** There was a hiccup that affected the church admin's Internet | |||
** Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent from the rest of the building and have our own server closet | |||
** [https://mobilecitizen.org/ Mobile Citizen] - rather affordable at $120/year | |||
** Concerns about ham radio access from outside the space | |||
** Plan to keep connected to the church's system while stress-testing the new system | |||
** In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally. | |||
** Static IP difficult / impossible. Possibly use something like [https://www.duckdns.org/ DuckDNS] | |||
** An alternate hotspot provider but mobile citizen looks better [https://calyxinstitute.org/ Calyx Institute]. | |||
** Gabriel says: [https://www.cispes.org/ CISPES] is the other group at the church that pays for their own connection. | |||
** Tentative testing: '''APPROVED''' | |||
== Member Reports == | == Member Reports == | ||
Line 43: | Line 93: | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
* Finances are healthy though they could use work: | |||
** Bitcoin which was lost was found thanks to Tayeb | |||
** COVID helped us on the rent and is still giving us a great deal | |||
** The church accidentally paid our insurance for the year and needs to be reimbursed | |||
** Not a lot of slack for unexpected minor catastrophes, let alone major ones. | |||
** Need seven or eight more members in order to become more solidly stable and possibly grow the coffers. | |||
=== Secretary's Report === | === Secretary's Report === | ||
Line 53: | Line 110: | ||
== Adjournment == | == Adjournment == | ||
Adjourned by at | Adjourned by at Michelle by 20:57 |
Latest revision as of 11:29, 15 March 2023
Time and Location
- Date
- Called to order at Michelle pm by 19:36
- Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian, Ken
- Members remote:
- Others present:
- Quorum
- Quorum met? Y
Approval of Previous Meeting's Minutes
Recognition
- Gabe and Daniel for researching alternative Internet hosting
- Karen for past donations
New Members
- Jared and Matthew M.
- Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. (Mach 3 is apparenty the standard software controller for CNC mills.) Lives close.
- Matthew M. is a Nix OS Linux fan (and the Nix package manager in general), hosting sesssions on its use at the space. Also does home automation, etc. Lives close.
Old Business
- The phone: Again a vote for an old-school hardwired landline.
- Brian suggests connecting to smart phones to create a phone tree
- Don says we used to have a phone for $10.00 / year with a dial tone, but no one paid the bill and it appears to have gone away
- Gabe says people use Discord to request entry, if they know about it.
- Don will reach out this week to Jamie who will probably know about the phone.
- Michelle likes Discord for a bit of security over a buzzer: It's more likely people won't be strangers. But alternatives / backups worth consideration.
- Web changes:
- Remove "get a server account"
- Onboarding documents for new members.
- Michelle is hoping to find time to work on this during the coming week.
- Electronic lock
- Preventative mainenance
- 1.5v AA batteries replaceable with a screwdriver.
- Git repositories
- Rockville Science Day
- Make it a field trip instead of a tabling event.
- Sunday, April 23, 12:00 - 5:00
- Announcements will be sent to various destinations seeing if we want to make a coordinated group trek to the event.
New Business
- Board elections
- Bylaws: Board of Directors
- Michelle stepping down but will support incoming board members
- Matt S. is hitting the term limits
- Vice-president is a two-year position (at least): In training for president
- President: Obi
- Vice-president: Gabe
- Treasurer: ??? (Tristan put his name in the hat but may not be able to do it.)
- Matt will assist incoming treasurer, and says it's not too bad
- Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.)
- Logon monthly to check bank, CoinBase, and PayPal accounts, physical trips to the bank to deposit checks
- Taxes: Fill out Form 990 - which is simple
- Watch business license and donations license: DON'T let them expire! It becomes an expensive problem if they expire.
- Secretary: ???
- At-large 1: Split between Don and Brian (Good to have a amateur radio liasons.)
- At-large 2: Michelle
- Slate: Obi, Gabe, Don/Brian, Michelle APPROVED
- Campaign to recruit members for the unfilled positions.
- Internet
- There was a hiccup that affected the church admin's Internet
- Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent from the rest of the building and have our own server closet
- Mobile Citizen - rather affordable at $120/year
- Concerns about ham radio access from outside the space
- Plan to keep connected to the church's system while stress-testing the new system
- In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally.
- Static IP difficult / impossible. Possibly use something like DuckDNS
- An alternate hotspot provider but mobile citizen looks better Calyx Institute.
- Gabriel says: CISPES is the other group at the church that pays for their own connection.
- Tentative testing: APPROVED
Member Reports
President's Report
Vice President's Report
Treasurer's Report
- Finances are healthy though they could use work:
- Bitcoin which was lost was found thanks to Tayeb
- COVID helped us on the rent and is still giving us a great deal
- The church accidentally paid our insurance for the year and needs to be reimbursed
- Not a lot of slack for unexpected minor catastrophes, let alone major ones.
- Need seven or eight more members in order to become more solidly stable and possibly grow the coffers.
Secretary's Report
Director-at-Large Reports
Gabe
John
Adjournment
Adjourned by at Michelle by 20:57