Annual Meeting 2021: Difference between revisions

Latest revision as of 02:17, 10 March 2021

Purpose

From the HacDC Bylaws, Article III, Section 2:

At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.

Time and Location

   Date: Tuesday, March 9
   Location: HacDC

Meeting called to order at

   Time: 7:43pm
   By: Karen

Participants

Members Present:
- Karen
- Kevin
- Ken
- Tayeb
- John
- Michelle
- Gabe
- Matt
- Obi

Others Present:
- Jared

Quorum met?

Yes

Approval of Previous Meeting's Minutes

Approved

Recognition

Don -- repairing the antennas on the roof
HacDC Robot Group -- ready to start classes this week

Director Reports

President's Report

Fundraising Activities - scheduled and proposed discussed in shared google docs aggregating ideas from past members meetings. Board to meet in the future.

Vice President's Report

Treasurer's Report

Financial Report: Current Balance -- $13,766 We currently have 17 paying members, $930 from dues and an additional $120 from donations. Rent is $732 for September, total expenses are $793

Secretary's Report

Director-at-Large Reports

Ken

Kevin

Project Awesome Reports

Project HAMRADIO

Project SEM

Project SUPPLIES

Project EXPANSION

Audit Committee Report

Nobody bothered to form a committee so there's no report. All financial statements including receipts for all purchases are at the space, in the BOD locker, treasurer's folder.

Member Reports

Old Business

John: Perhaps codify the idea that the Vice President should be the person likely to become the President in the Bylaws? Look into a Bylaws amendment for future monthly meetings

Bylaws Amendments

No bylaws amendments

New Business

Board to meet the following Tuesday to address plan for Mike Ritonia. Tayeb to prepare shared document for Board consideration shared with Board members prior

Ken: Discusses Strawman Vision for HacDC Robot Project -- taking the project beyond just the space to the community

Board of Directors Elections

Slate of Candidates -- Tayeb: President, John: Vice-President, Michelle: Secretary, Matt: Treasurer, Brian: At-Large, Gabe Altay: At-Large Results of the elections are as follows:

   President: Tayeb stood for election unopposed.

   Vice President:  John stood for election unopposed.

   Treasurer: Matt stood for election unopposed

   Secretary: Michelle stood for election unopposed.

   At large seats: Brian and Gabe stand for at large seats unopposed.

Karen moved, Kevin seconded a motion to elect the slate of board candidates in a single vote. Motion to elect the slate passed.

New Members

We have a new member! Jared

Adjournment

Adjourned at

   Time: 9:17pm

@@ Line 6: / Line 6: @@
 == Time and Location ==
-     Date: Tuesday, March 12
+     Date: Tuesday, March 9
      Location: HacDC
 Meeting called to order at
-     Time: 7:10pm
+     Time: 7:43pm
      By: Karen
@@ Line 21: / Line 21: @@
 ** Tayeb
 ** John
-** Brian Madonna
+** Michelle
-** Don Jones
+** Gabe
 ** Matt
+** Obi
 *Others Present:
-** ITechGeek
+** Jared
-** Chris
 [[Quorum]] met?
@@ Line 36: / Line 36: @@
 == Recognition ==
-* Louis -- Led a very successful round of All About Circuits sessions
+* Don -- repairing the antennas on the roof
-* We have a new member (Chris)
+* HacDC Robot Group -- ready to start classes this week
-* Bobby -- Has put a lot of effort into the laser cutter and it's paying off!  We're almost there
 == Director Reports ==
 === President's Report ===
-Fundraising Activities - scheduled and proposed
+Fundraising Activities - scheduled and proposed discussed in shared google docs aggregating ideas from past members meetings. Board to meet in the future.
-*
 === Vice President's Report ===
 === Treasurer's Report ===
+Financial Report:
-days into March and we are net +$677 dollars for this month.  There have been addidional payments from paypal and additional deposits made directly to the bank of $330, $336, and $1200.
+Current Balance -- $13,766
-We currently have $785 dollars in the BB&T account and we are about to deposit an additional $1400.
+We currently have 17 paying members, $930 from dues and an additional $120 from donations.  Rent is $732 for September, total expenses are $793
-We are doing significantly better this month than before with several one-time payments accounting for the difference
 === Secretary's Report ===
-* Member cleanup will be happening this coming Saturday with Don Jones.  And we have a new spring cleaning part II scheduled for March 21st
 === Director-at-Large Reports ===
@@ Line 80: / Line 75: @@
 == Old Business ==
-*We are still figuring out a time and list idea of things to talk about to Nehemia of NonStop Art (who just got a new job)
+* John: Perhaps codify the idea that the Vice President should be the person likely to become the President in the Bylaws? Look into a Bylaws amendment for future monthly meetings
-* Figuring out what we are going to do at USASEF: Louis' speaker hooked up to a theremin is one idea, possibly some additional visual elements to be added.  We should email Avi about TOOOL and try to make lockpicking happen
 === Bylaws Amendments ===
+* No bylaws amendments
 == New Business ==
-*HARC Foxhunt coming up in the future (early April planning, event in June/July)
+* Board to meet the following Tuesday to address plan for Mike Ritonia. Tayeb to prepare shared document for Board consideration shared with Board members prior
-* Free Market held at the church every third Saturday, would theyu want HacDC for electronics repair?  Or other table operations?  Or could we bring a 3D  printer?
+* Ken: Discusses Strawman Vision for HacDC Robot Project -- taking the project beyond just the space to the community
 == Board of Directors Elections ==
+Slate of Candidates -- Tayeb: President, John: Vice-President,  Michelle: Secretary, Matt: Treasurer, Brian: At-Large, Gabe Altay: At-Large
 Results of the elections are as follows:
-     President: ''Karen stood for election unopposed.
+     President: ''Tayeb stood for election unopposed.
      Vice President:  ''John stood for election unopposed.
@@ Line 98: / Line 95: @@
      Treasurer: ''Matt stood for election unopposed
-     Secretary: ''Tayeb stood for election unopposed.
+     Secretary: ''Michelle stood for election unopposed.
-     At large seats: ''Brian and Louis stand for at large seats unopposed.
+     At large seats: ''Brian and Gabe stand for at large seats unopposed.
 Karen moved, Kevin seconded a motion to elect the slate of board candidates in a single vote. Motion to elect the slate passed.
 == New Members ==
-We have a new member! Chris
+We have a new member! Jared
 == Adjournment ==
 Adjourned at
-     Time: Change me
+     Time: 9:17pm