Regular Member Meeting 2016 09 13

Time and Location

Date

Called to order at xxxx pm by xxxx

Members present:

Members remote:

Others present:

Quorum

Quorum met?

Recognition

• Tom brought in and refurbished a significant number of laptops which can be used by guests and students at Intro Linux and similar events. Thanks!
• Nancy has offered to serve as liaison to HSTS, met with Matt and wrote up a report for us on what HSTS is doing.
• Julia, Mirage and Nancy attended the Office of Science and Technology national makerspace meeting in DC.
• Ethan M. donated a nice sheet metal bending and cutting tool, now in the basement.

New Business

• HARC would like a separate bank account; it would be a HacDC account that the HARC treasurer would be an authorized user of. It would automatically consolidate HARC-earmarked donations and give HARC ability to purchase stuff directly, easing some of the workload from the HacDC treasurer. DiscussS

• We need volunteers to staff informational tables at upcoming CFC events. Last year we got $250 without doing any outreach but we could probably do much better if we attended some of these events at federal agencies. Last year we were invited to NRL but could not attend. There are likely similar informational events at NASA, NIST, NIH, FDA, FCC, etc, etc, where we could inform people that HacDC is a charity they can donate to.

• There is one bylaws amendment pending, awaiting sufficient signatures. There is a second bylaws amendment that will be presented next month to lower the threshold required for bylaws amendments from 3/4ths of all voting members to 3/4ths of votes cast.

Director Reports

Treasurer's Report

• We got another $32 from last year's CFC recently; the total is now $260 or so for 2016.
• We received a check from our sponsor, Accelebrate, for $450. It's technically in September, not August.
• Finally done collecting all the membership dues we (I) didn't collect in June.
• We had a $265 surplus in August, which will be distributed to projects.
• That's $265 after several significant project purchases, which reduced the surplus, which reduces the allocation to projects now. The rules state the PA allocation must be based on cash accounting. Is that a good idea? Expenses affect the project dividend even when income is far above regular expenses.
• I expect another similar surplus in September thanks to the Accelebrate money.

Project balances at the end of JULY... need to update this... Supplies $379.71, Expansion $264.91, Ham Radio $156.54, SEM $534.40, OTR $2,868.32, CRISPR $0, SpaceBlimp $0.

Adjournment

Adjourned by at xxx by xxx