Regular Member Meeting 2012 01 10

Note: This page serves as the 2012-01-10 Member Meeting's agenda (before the meeting) and minutes (after the meeting).

Time and Location

January 10, 2012

Meeting called to order at Brad by:

Members Present:

Others Present:

Quorum met? yes

Approval of Previous Meeting's Minutes

Regular Member Meeting 2011 12 13

Director Reports

Treasurer's Report

Currently have 56 paying members so quorum is now 14.

Here is the financial summary spreadsheet for December 2011, which also has the totals for all of 2011: File:HacDC Financials 2011 Final.pdf

We had a big surplus in December due to the Church crediting us $2191 for Martin's installation of the intercom system. Even without that we would have been ~$400 ahead due to people's additional donations and the tip jar. With 54 paying members we are close to meeting expenses on dues alone. We had 5 non-paying members however - two are dropping.

Total revenue for 2011 was ~$34,000. We finished 2011 with $3400 more in the bank than 2010 (most from last month). Even if we spend $1000 as we discussed last month, that gives us about 3 months operating expenses on reserve, which is nice.

Audit committee has access to financial files in Google Docs, expect a report from them soon.

I filed our change of registered agent form with DC and tax form 990-N with the IRS.

I am intending to send people who donated cash to HacDC (beyond dues) a letter with the total, for tax purposes. 24 members + 19 one-time donors will take a little while - I hope emailed PDF file is okay. I also owe some merchandise donation letters - we got more laser stuff, and some PCs from Bill Babson.

Secretary's Report

skiing in canadia

Director-at-Large Reports

Toast

Moved the Official HacDC MAME cabinet made for SchmooCon.

Possible beer brewing class.

Martin

Paid Jeff (the guard a) tip for Christmas.

Member Reports

Alberto

Spoke with Vincent Rossi of the Smithsonian about the mill and other stuff. They want to get us the dongle for DeskProto. They are currently 3D scanning the gunboat, Philadelphia, at the American History museum, and would appreciate someone stopping by to pick it up, perhaps as early as tomorrow. Anyone in the Mall area? (Toast will pick it up.)

Attribution for the mill when mentioned in HacDC publications should read: A personal gift from Vincent Rossi and Adam Metalo, who work at the Smithsonian Institution's 3D Digitization lab. https://www.facebook.com/3d.si.edu"

New Business

Alberto & Brad discuss pros & cons of a proposed series of 3 or 4 workshops co-branded with Washington Project for the Arts (WPA) & Artisphere in concert with the WPA-curated exhibition, Experimental Media 2012, to take place at Artisphere's (main) Terrace Gallery April 12 – May 20, 2012.

Reemburse Martin $100 for the tip to Jeff (the guard).

Adjournment

Adjourned at: