Regular Member Meeting 2010 08 10

Note: This page serves as the 2010-08-10 Member Meeting's agenda (before the meeting) and minutes (after the meeting).

Time and Location

August 10, 2010 Meeting called to order at ___ by ____

Members Present:

Others Present:

Approval of Previous Meeting's Minutes

Regular Member Meeting 2010 07 13

Director Reports

Treasurer's Report

HacDC Transaction Detail by Account July 2010

Date    Type    Num    Name    Memo/Description    Split    Amount    Balance

BBT Checking

07/06/2010    Check    1092    American Express POS    $7.95    Office Expenses    -7.95    -7.95
07/06/2010    General Journal    15        -SPLIT-    -100.38    -108.33
07/07/2010    Check    1088    Steve Nejelsk    keys    Office Expenses    -150.00    -258.33
07/08/2010    Sales Receipt    1051        Membership Dues    50.00    -208.33
07/08/2010    Sales Receipt    1048        Non Profit Income    100.00    -108.33
07/08/2010    Sales Receipt    1049        Non Profit Income    100.00    -8.33
07/08/2010    Sales Receipt    1050            Membership Dues    50.00    41.67
07/26/2010    General Journal    16        insurance update for months    -SPLIT-    -420.31    -378.64
07/26/2010    General Journal    17        intuit    -10.55    -389.19
07/26/2010    Check    1091    St. Stephen and the Incarnation Episcopal Church    rent and inet    Rent or Lease    -2,020.00    -
Total for BBT Checking    $ -2,409.19

Paypal

Total for Paypal    $1,884.54

Membership Dues

Total for Membership Dues    $1,740.50

Non Profit Income

Total for Non Profit Income    $443.73

Insurance

Total for Insurance    $420.31

Office Expenses

07/06/2010    General Journal    15        -SPLIT-    100.38    100.38
07/06/2010    Check    1092    American Express POS        BBT Checking    7.95    108.33
07/07/2010    Check    1088    Steve Nejelsk        BBT Checking    150.00    258.33
07/26/2010    General Journal    17        -SPLIT-    10.55    268.88

Total for Office Expenses    $268.88

Rent or Lease

07/26/2010    Check    1091    St. Stephen and the Incarnation Episcopal Church        BBT Checking    2,020.00    2,020.00

Total for Rent or Lease    $2,020.00

Interest Earned

07/01/2010    General Journal    13        -SPLIT-    0.31    0.31

Total for Interest Earned    $0.31

HacDC Balance Sheet As of July 31, 2010
 
Total
ASSETS     
Current Assets     
Bank Accounts     
BBT Checking     5,743.00
Total Bank Accounts     $5,743.00
Other Current Assets     
Paypal     1,836.34
Undeposited Funds     0.00
Total Other Current Assets     $1,836.34
Total Current Assets     $7,579.34
Other Assets     
Rent Security Deposits     850.00
Total Other Assets     $850.00
TOTAL ASSETS     $8,429.34

Opening Balance Equity     9,023.84
Retained Earnings     0.00
Net Income     -594.50
Total Equity     $8,429.34
TOTAL LIABILITIES AND EQUITY     $8,429.34

New Business

• marketing meeting - August 24

• setup new voip service; we can get voip service for $1/mo (plus $.01/min incoming calls) from voip.ms (same as we're using now, Jason's account) and transfer the Google Voice number (202-556-HACK) to it. This will make it easier to fix when the phone goes out.

Modern Device JeeNode kit order

There is currently interest in the JeeNode, an AVR-based Arduino clone with a built-in multi-node radio.

 http://www.moderndevice.com/products/jeenode-kit

Individual HacDC members want to buy them, there is talk of a workshop, and NARG group members are thinking of using them in their ambient device network project. They are $22.50 each but ModernDevice.com has a 16% discount for quantities of 10 or more ($18.90 each). Since I am doing a similar order of Adafruit.com kits I offered to coordinate a ModernDevice kit order as well. I would place with order with HacDC funds and make the kits available for a suggested donation with a bit of "profit" built in as I'm doing with Adafruit. This "profit" would initially be folded back into stocking the kits but will eventually be returned to HacDC.

Arc Riley assures me that there is a lot of demand for the kits (>=14 people currently) and suggests ordering a batch of 20. Since we would also want to order some JeeLink Modules at $36.50 and probably some USB<->Serial converters at $14 the dollar values will add up quickly. Here are some possible order levels:

Item, Qty, Price Ea., Total
JeeNode v4 kit 20 $18.90 $378.00
USB BUB Board 4 $14.00 $56.00
JeeLink Module 4 $36.50 $146.00
ModerDevice total: $580.00

JeeNode v4 kit 15 $18.90 $283.50
USB BUB Board 3 $14.00 $42.00
JeeLink Module 3 $36.50 $109.50
ModerDevice total: $435.00

JeeNode v4 kit 10 $18.90 $189.00
USB BUB Board 3 $14.00 $42.00
JeeLink Module 3 $36.50 $109.50
ModerDevice total: $340.50

Please discuss and approve whatever size of purchase everyone is comfortable with. I am happy to place future orders once these sell out, so the smaller orders will cost only shipping (~$7 for ground from RI) and time delay.

I will try to pursue an additional "hackerspace discount" with Modern Device, and (if people think it is okay) would even talk about having them sponsor some of the NARG ambient project with hardware in exchange for acknowledgement and links in the project writeups and publicity.

--Tim Slagle

Adjournment

Adjourned at _______.