Regular Member Meeting 2023 03 14: Difference between revisions
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* Gabe and Daniel for researching alternative Internet hosting | * Gabe and Daniel for researching alternative Internet hosting | ||
* Karen for continued donations | |||
== New Members == | == New Members == | ||
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*** Matt will assist incoming treasurer, and says it's not too bad | *** Matt will assist incoming treasurer, and says it's not too bad | ||
*** Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.) | *** Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.) | ||
*** Logon monthly to check bank, CoinBase, and PayPal accounts, physical trips to the bank to deposit checks | *** Logon monthly to check bank, [https://www.coinbase.com/ CoinBase], and [https://www.paypal.com/us/home PayPal] accounts, physical trips to the bank to deposit checks | ||
*** Taxes: Fill out Form 990 - which is simple | |||
*** Watch business license and donations license: '''DON'T''' let them expire! It becomes an expensive problem if they expire. | |||
** Secretary: '''???''' | ** Secretary: '''???''' | ||
** At-large 1: Split between '''Don''' and '''Brian''' (Good to have a amateur radio liasons.) | ** At-large 1: Split between '''Don''' and '''Brian''' (Good to have a amateur radio liasons.) | ||
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* Campaign to recruit the missing positions. | * Campaign to recruit the missing positions. | ||
* Internet | |||
** There was a hiccup that affected the church admin's Internet | |||
** Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent of the rest of the building and have our own server closet | |||
** [https://mobilecitizen.org/ Mobile Citizen] - rather affordable at $120/year | |||
** Concerns about ham radio | |||
** Plan to keep connected to the church's system while stress-testing the new system | |||
** In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally. | |||
** Static IP difficult / impossible. Possibly use something like [https://www.duckdns.org/ DuckDNS] | |||
** An alternate hotspot provider but mobile citizen looks better [https://calyxinstitute.org/ Calyx Institute]. | |||
** Gabriel says: [https://www.cispes.org/ CISPES] is the other group at the church that pays for their own connection. | |||
** Tentative testing: ```Approved``` | |||
== Member Reports == | == Member Reports == | ||
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=== Treasurer's Report === | === Treasurer's Report === | ||
* Finances are healthy though they could use work: | |||
** Bitcoin which was lost was found thanks to Tayeb | |||
** COVID helped us on the rent and is still giving us a great deal | |||
** The church accidentally paid our insurance for the year and needs to be reimbursed | |||
** Not a lot of slack for unexpected minor catastrophes, let alone major ones. | |||
** Need seven or eight more members in order to become more solidly stable and possibly grow the coffers. | |||
=== Secretary's Report === | === Secretary's Report === | ||
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== Adjournment == | == Adjournment == | ||
Adjourned by at | Adjourned by at Michelle by 20:57 |
Revision as of 00:59, 15 March 2023
Time and Location
- Date
- Called to order at Michelle pm by 7:36
- Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian, Ken
- Members remote:
- Others present:
- Quorum
- Quorum met? Y
Approval of Previous Meeting's Minutes
Recognition
- Gabe and Daniel for researching alternative Internet hosting
- Karen for continued donations
New Members
- Jared and Matthew M.
- Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. (Mach 3 is the standard software.) Lives close.
- Matthew M. is a Nix Linux fan, does home automation, etc. Lives close.
Old Business
- The phone: Again a vote for an old-school hardwired landline.
- Brian suggests connecting to smart phones to create a phone tree
- Don says we used to have a phone for $10.00 / year with a dial tone, but no one paid the bill and it appears to have gone away
- Gabe says people use Discord to request entry, if they know about it.
- Don will reach out this week to Jamie who will probably know about the phone.
- Michelle likes Discord for a bit of security over a buzzer: It's more likely people won't be strangers. But alternatives / backups worth consideration.
- Web changes:
- Remove "get a server account"
- Onboarding documents for new members.
- Michelle is hoping to find time to work on this during the coming week.
- Electronic lock
- Preventative mainenance
- 1.5v AA batteries replaceable with a screwdriver.
- Git repositories
- Admin access to GitHub now available
- Codeberg getting a fair amount of use as well.
- Rockville Science Day
- Make it a field trip instead of a tabling event.
- Sunday, April 23, 12:00 - 5:00
New Business
- Board elections
- Bylaws: Board of Directors
- Michelle stepping down but will support incoming board members
- Matt S. is hitting the term limits
- Vice-president is a two-year position (at least): In training for president
- President: Obi
- Vice-president: Gabe
- Treasurer: ??? (Tristan put his name in the hat but may not be able to do it.)
- Matt will assist incoming treasurer, and says it's not too bad
- Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.)
- Logon monthly to check bank, CoinBase, and PayPal accounts, physical trips to the bank to deposit checks
- Taxes: Fill out Form 990 - which is simple
- Watch business license and donations license: DON'T let them expire! It becomes an expensive problem if they expire.
- Secretary: ???
- At-large 1: Split between Don and Brian (Good to have a amateur radio liasons.)
- At-large 2: Michelle
- Slate: Obi, Gabe, Don/Brian, Michelle APPROVED
- Campaign to recruit the missing positions.
- Internet
- There was a hiccup that affected the church admin's Internet
- Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent of the rest of the building and have our own server closet
- Mobile Citizen - rather affordable at $120/year
- Concerns about ham radio
- Plan to keep connected to the church's system while stress-testing the new system
- In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally.
- Static IP difficult / impossible. Possibly use something like DuckDNS
- An alternate hotspot provider but mobile citizen looks better Calyx Institute.
- Gabriel says: CISPES is the other group at the church that pays for their own connection.
- Tentative testing: ```Approved```
Member Reports
President's Report
Vice President's Report
Treasurer's Report
- Finances are healthy though they could use work:
- Bitcoin which was lost was found thanks to Tayeb
- COVID helped us on the rent and is still giving us a great deal
- The church accidentally paid our insurance for the year and needs to be reimbursed
- Not a lot of slack for unexpected minor catastrophes, let alone major ones.
- Need seven or eight more members in order to become more solidly stable and possibly grow the coffers.
Secretary's Report
Director-at-Large Reports
Gabe
John
Adjournment
Adjourned by at Michelle by 20:57