Board Meeting 2021 12 21

Time and Location

Date: December 21st 2021

Called to order at 6:40pm

BOD Members present: Brian, Tayeb, Matt, John, Michelle

Members present:

Members remote: None

Others present:

Quorum

Quorum met?

   yes

Agenda

Agenda Item #1: Decision-making: requiring a quorum for all meetings

• General agreement this was the way to continue to schedule meetings and re-schedule meetings as necessary
• Where a quorum to meet = 1/4th of board members; quorum to pay $1000 item = 1/3rd of board members

Agenda Item #2: Board elections: clarification of roles and setting a date for elections

• must be in Feb or Mar (according to bylaws)
• Kevin open to being At-Large
• Tayeb planning on departing
• Karen can be asked for a position
• John glad to be At-Large
• set to vote on members meeting last meeting Mar 9th
• Matt glad to be Treasurer
• Michelle glad to be President

Agenda Item #3: Equipment - donations. Requesting and receiving donations

• Michelle will respond to donors and copy board and know who's nearby (Gabe, John, Tayeb are close by).
• Include in email "want it to be tax deductible? might take a little research on our end." to get estimate and receipt.

Agenda Item #4: Getting (and keeping) additional helpers

• Supporting instructors & potential new instructors
• Managing volunteers & types of volunteers we need & volunteer projects

Agenda Item #9: Safety - Waiver. Hold harmless agreement for existing and new members

• Tayeb: has anyone know what our insurance policy is?
• John: who would we even put a claim into with?
• Matt: wants quarterly / semi-annually to list everything and keep informed
• John: would get insurance for the space
• Michelle: should start that process now for new equipment
• Tayeb: should request this

Agenda Item #11: Government contracts. Apply for a SAM code & DUNS number.

• Michelle: will get this started end of Spring

Adjournment

Adjourned by at 8:01p by Tayeb