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How to Run an Event: Difference between revisions

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Note: non-public events are strongly discouraged at HacDC.
# Have an idea for an event. :)
# Have an idea for an event. :)
# Plan where and how to present your content.
# Plan where and how to present your content.
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# Assemble any necessary parts.
# Assemble any necessary parts.
# Use the Church's calendar, if applicable, and [http://www.google.com/calendar/[email protected] Event Calendar] to schedule a date and time.  Please try not to overlap with other HacDC events.  Also, please try to give potential participants at least a week's notice.
# Use the Church's calendar, if applicable, and [http://www.google.com/calendar/[email protected] Event Calendar] to schedule a date and time.  Please try not to overlap with other HacDC events.  Also, please try to give potential participants at least a week's notice.
# Add the event description, including date and time and anything participants should bring, to [[:Category:Classes]].  Clearly note if this is a public or HacDC member-only event.
# Add the event description, including date and time and anything participants should bring, to [[:Category:Classes]].
# Publicize!   
# Publicize!   
## Send an e-mail to the hacdc mailing list and possibly to [[:Category:Friends | Friends of HacDC]].   
## Send an e-mail to HacDC's announce@ (public) and members-announce@ (members-only) mailing lists and possibly to [[:Category:Friends | Friends of HacDC]].   
## [http://hacdc.org/ Blog] it.
## [http://hacdc.org/ Blog] it.
## If it's a public event, consider notifying other groups whose members might be interested.  One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].
## Consider notifying other groups whose members might be interested.  One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups].
## If it's a public event, get it listed on [http://dctechevents.com/ DC Tech Events].  (If our event calendar isn't automatically pulled in by that site...)
## Get it listed on [http://dctechevents.com/ DC Tech Events].  (If our event calendar isn't automatically pulled in by that site...)
##  
##  
# Run the event.  Share your knowledge.  Have fun.  [http://www.flickr.com/groups/hacdc/ Take some pictures.]
# Run the event.  Share your knowledge.  Have fun.  [http://www.flickr.com/groups/hacdc/ Take some pictures.]

Revision as of 22:10, 24 November 2008

Note: non-public events are strongly discouraged at HacDC.

  1. Have an idea for an event. :)
  2. Plan where and how to present your content.
    1. The lab space (capacity: x people)
      1. Is there a working projector in the space?
      2. There are a couple of whiteboards you can use.
    2. The auditorium (capacity: y people)
    3. The sanctuary (capacity: z people)
  3. Assemble any necessary parts.
  4. Use the Church's calendar, if applicable, and Event Calendar to schedule a date and time. Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.
  5. Add the event description, including date and time and anything participants should bring, to Category:Classes.
  6. Publicize!
    1. Send an e-mail to HacDC's announce@ (public) and members-announce@ (members-only) mailing lists and possibly to Friends of HacDC.
    2. Blog it.
    3. Consider notifying other groups whose members might be interested. One place to check is this list of DC-area geeky groups.
    4. Get it listed on DC Tech Events. (If our event calendar isn't automatically pulled in by that site...)
  7. Run the event. Share your knowledge. Have fun. Take some pictures.
  8. How did it go? Blog it! Have suggestions for next time? Add them here!
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