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| == Summary ==
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| Currently, it is agreed that single expenditures under $500 do not need approval. Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event or Project, form a defacto ad-hoc budget. These de-facto ad-hoc budgets can become quite large and Membership only can only know how large, after the fact. Ad-hoc defacto budgets can easily consume most of the HacDC funds and push-back other Events or Projects that require real budgets. Real budgets are burdened by approval whereas ad-hoc defacto budgets do not require approval, even though they can theoretically spend as much funds as a real budget.
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| == Potential Solutions ==
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| * Lower the limit of single expenditures to $100 and record the expenditures in the weekley finance report and require pre-approval for reimbursements over $100
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| ** Pros:
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| *** HacDC members are able to execute single expenditures
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| *** Any quickly organized Event/Project that attempts to use multiple single-expenditures as a defacto ad-hoc budget would be limited from doing so.
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| *** HacDC members would be informed at least once a week as to what single expenditures have been executed
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| *** Depletion of HacDC funds by defacto ad-hoc budgets would be limited
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| *** Single Expenditures would be limited in purpose for providing one-shot low cost resources (food, soda, etc) for Events and Projects
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| ** Cons:
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| *** Quickly organized events would require the organizers to get approval from HacDC membership for funding beyond single expenditures
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| *** Quickly organized space building/storage infrastructure improvements would require the organizers to get approval from HacDC membership for funding beyond single expenditures
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| *** Quickly organized Projects over $100 in total costs would require the organizer to get approval from HacDC membership for funding beyond single expenditures
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| *** Quickly organized projects that may require reimbursements to be implemented would require the organizers to get approval from HacDC membership.
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| == PROPOSAL ==
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| The following Amendment Proposal Petition is submitted for discussion:
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| Amend Article VII of the Bylaws of HacDC to read:
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| Section 1: Single Expenditures and Reimbursements
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| Single Expenditures under $100 do not require approval, however must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.
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| Reimbursements over $100 require pre-approval by quorum of the voting membership.
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