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The runtime of the event will take place from 11pm after the NA meeting gets out so as to not interfere with it. and I believe a run time of ending at 3:30 or 4am should be sufficient for cleanup and restoring location.
The runtime of the event will take place from 10pm and I believe a run time of ending at 3:30 or 4am should be sufficient for cleanup and restoring location.




=== Personnel ===
=== Personnel ===
I think we would need about 10 people operation as security/sweepers/workers roving around making sure things are operating.  
I think we would need about 20(+) people operation as security/sweepers/workers roving around making sure things are operating. <br>
One/Two running the door.  
One/Two running the door. <br>
Two people on the sides of the pews.  
Two people on the sides of the pews. <br>
One person by the stage for the DJ's,  
One person by the stage for the DJ's, <br>
One person running the access to the VIP area on the loft.  
One person running the access to the VIP area on the loft. <br>
One person Roving around the back by the Hackerspace projects/Bar area.  
One person Roving around the back by the Hackerspace projects/Bar area. <br>
One in the HacDC area upstairs.  
One in the HacDC area upstairs. <br>
One near the stairs roving up and down making sure people know where to go.  
One near the stairs roving up and down making sure people know where to go. <br>
One Overall rover and running in case any area gets swamped.  
One Overall rover and running in case any area gets swamped. <br>
 
 
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|-
|align="center" | from 16:00 || align="center" | setup help || align="center" | [[User:Eric_Michaud|Eric Michaud]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]]
|-
|align="center" | 21:00 - 22:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 22:00 - 23:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 23:00 - 00:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 00:00 - 01:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 01:00 - 02:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 02:00 - 03:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 03:00 - 04:00 || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | 04:00 - end || align="center" | at the pews || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | door security || align="center" | [[User:???|???]]/[[User:???|???]]
|align="center" | stage help || align="center" | [[User:???|???]]
|align="center" | VIP area || align="center" | [[User:???|???]]
|align="center" | bar area || align="center" | [[User:???|???]]
|align="center" | HacDC area || align="center" | [[User:???|???]]
|align="center" | other errands || align="center" | [[User:Eric_Michaud|Eric Michaud]]/[[User:Astera|Astera]]
|-
|align="center" | the day after || align="center" | cleaning up the mess || align="center" | [[User:Eric_Michaud|Eric Michaud]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]] || || align="center" | [[User:???|???]]
|}
 


==== Non-Security ====
==== Non-Security ====
Two non security people should be running the Bar, or based on the amount of people rushing it One.  
<s>Two non security people should be running the Bar, or based on the amount of people rushing it One.</s> <br>
The bar will be officially run by ToorCamp folks.


=== Logistics ===
=== Logistics ===
Line 23: Line 98:
I believe wrist banding(or sharpying) OR getting stickers and tagging the shmoocon badge would be the best way for the party where we ID everyone at the door with either Passports or Government issued ID for the liquor that will be on premises.  
I believe wrist banding(or sharpying) OR getting stickers and tagging the shmoocon badge would be the best way for the party where we ID everyone at the door with either Passports or Government issued ID for the liquor that will be on premises.  


Liquor and beer stuff – If we are expecting 500 people at the maximum, not everyone will be drinking, but a lot are boozehounds, so I would say a median of 4 bottles of beer per person should be the average. So a total of 2000 bottles of a variety of Beer, but we can switch that up by 1000 Bottles of beer for a selection of Liquors with mixers, but then we have to worry abut cutting people off.  
<s>Liquor and beer stuff – If we are expecting 500 people at the maximum, not everyone will be drinking, but a lot are boozehounds, so I would say a median of 4 bottles of beer per person should be the average. So a total of 2000 bottles of a variety of Beer, but we can switch that up by 1000 Bottles of beer for a selection of Liquors with mixers, but then we have to worry abut cutting people off. </s> - taken care of by h1kari




For locations of equipment for the Hackerspaces section. We would need at least a 6 foot table per presentation.  
For locations of equipment for the Hackerspaces section. We would need at least a 6 foot table per presentation.  
*More to come.


Chillout area as requested by H1kari will probably be upstairs in the loft soft chairs/bean bags would have to be acquired if they can fit. Or other accomadations. I currently do not know based on pictures what the setup would be upstairs for that the happen. Nick will further inform on that situation.
Chillout area as requested by H1kari will probably be upstairs in the loft soft chairs/bean bags would have to be acquired if they can fit. Or other accomadations. I currently do not know based on pictures what the setup would be upstairs for that the happen. Nick will further inform on that situation.
 
**please sign up above to help with setting the space up


For the Main area  
For the Main area  


We are planning on having the DJ's play in “front” of the altar  
We are planning on having the DJ's play in “front” of the altar  
With the front 50 percent of the pews moved from the Main area to the side and have the Two security personel walking back and forth to make sure people don't mess with the areas.  
<s>With the front 50 percent of the pews moved from the Main area to the side and</s> have the Two security personel walking back and forth to make sure people don't mess with the areas.
 


=== Technical Equipment Desired ===
=== Technical Equipment Desired ===
Line 44: Line 117:
* Laser Graffiti provided by CCCKC
* Laser Graffiti provided by CCCKC
* Lighting  
* Lighting  
** -Ashfixit can provide ~10 par cans lamped with par56 500w mfl -- needs gels, bases and cable


I would like to have ceiling and hall bathed in Red and the pillars in another color but Ash and I are discussing other ideas, but that is just the overall look of the place. We would need strobes and other lighting implements for the music and general feel. I'm discussing with Josh(The DJ from Chicago) if we are to use Geiss or other visualizations in sync with the music I'm working on other visualizations to be put on during the whole event.
I would like to have ceiling and hall bathed in Red and the pillars in another color but Ash and I are discussing other ideas, but that is just the overall look of the place. We would need strobes and other lighting implements for the music and general feel. I'm discussing with Josh(The DJ from Chicago) if we are to use Geiss or other visualizations in sync with the music I'm working on other visualizations to be put on during the whole event.




DJ Equipment Requested.
DJ Equipment Rented they said they need power within 100 Feet.
Actually its two lists. There is still an unknown factor as to who else is spinning and if they are vinyl or CD, but it doesn't change much.


Outside of amp/speakers/required cabling/etc (which I am not qualified to make any recommendations on other than that they should be LOUD) the following is needed:
This is current rental plus ashes audio equipment
* 1x Pioneer DJM-800 (four channel mixer with phono inputs)
* 2x Technics 1200 turntables + needed cabling (RCA audio + grounding)


If CD decks are needed(for other DJs):
1 Technics sl1200 mk II turntable in road case with slipmat and basic needle
* 2x Pioneer CDJ-1000mk3 + needed cabling (RCA audio)
1 Technics 1200 provided by Ash
1 Pioneer djm 800 mixer in road case
2 Mackie swa-1801 powered 18” subwoofers
2 Mackie srm-350 by Ash
2 Mackie srm-450 powered 12” full range speakers
1 Rane Serato SL scratch live interface box and cables ( rca and usb ), control vinyl records x2 included
All necessary speaker poles, power and signal cables are included. Power for system must be within 100feet.
1 6 foot banquet style table should be provided by venue. And sound dampening to be put in.


Also, I will be bringing my KORG KP3 effects pad for all to use.
Josh will be bringing his I will be bringing my KORG KP3 effects pad for all to use.


Speakers
2x Mackie SRM450 or similar quality
2x Mackie 1801z bass cabs or similar quality


Holt has recommended http://www.pleasurehousesound.com/rentals.cfm - seems like a appropriate company and prices that Josh and I have decided that we will rent from them out of pocket for the remainder of the equipment so as to not have hassles.




DJ Personal commuted/confirmed
DJ Personal commuted/confirmed


DJ Jackalope
DJ Jackalope (Cancelled for work engagement)


DJ Josh of Epoch Fail
DJ Josh of Epoch Fail
Line 75: Line 150:
DJ Keith Myers aka CMOS
DJ Keith Myers aka CMOS


DJ HSO


=== Other IMPORTANT details ===
=== Other IMPORTANT details ===
Line 82: Line 158:
I was made aware that we have full setup for cleanup after the fact. But if not if we can have who is also going to stay after for cleanup, that would be wonderful. I am staying until the job is done.
I was made aware that we have full setup for cleanup after the fact. But if not if we can have who is also going to stay after for cleanup, that would be wonderful. I am staying until the job is done.


[[Category:Event Planning]]
 
 
=== Projects to Possibly show in the Auditorium ===
 
Travis Goodspeed and Josh Gourneau, Belt Buckle with LED's  - http://www.radiantmachines.com/party-mode-belt-buckle/
 
LabyWiinth - CCCKC - http://blog.cowtowncomputercongress.org/?p=153
 
Mp3 Grenade - NYCR, Matt Joyce. - http://www.nycresistor.com/2009/01/20/mp3-grenade/
 
Laser Graffiti Tag - CCCKC - http://www.youtube.com/watch?v=DKbtTPYZEig
 
[[Category:Events]]
 
Possible Auction? - Nick get back to me on this.

Latest revision as of 15:11, 5 April 2012

HacDC Feb 6th Preliminary Party Plans

The runtime of the event will take place from 10pm and I believe a run time of ending at 3:30 or 4am should be sufficient for cleanup and restoring location.


Personnel

I think we would need about 20(+) people operation as security/sweepers/workers roving around making sure things are operating.
One/Two running the door.
Two people on the sides of the pews.
One person by the stage for the DJ's,
One person running the access to the VIP area on the loft.
One person Roving around the back by the Hackerspace projects/Bar area.
One in the HacDC area upstairs.
One near the stairs roving up and down making sure people know where to go.
One Overall rover and running in case any area gets swamped.


when what who what who what who what who what who what who what who
from 16:00 setup help Eric Michaud ??? ??? ??? ??? ??? ???
21:00 - 22:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
22:00 - 23:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
23:00 - 00:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
00:00 - 01:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
01:00 - 02:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
02:00 - 03:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
03:00 - 04:00 at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
04:00 - end at the pews ???/??? door security ???/??? stage help ??? VIP area ??? bar area ??? HacDC area ??? other errands Eric Michaud/Astera
the day after cleaning up the mess Eric Michaud ??? ??? ??? ??? ??? ???


Non-Security

Two non security people should be running the Bar, or based on the amount of people rushing it One.
The bar will be officially run by ToorCamp folks.

Logistics

I believe wrist banding(or sharpying) OR getting stickers and tagging the shmoocon badge would be the best way for the party where we ID everyone at the door with either Passports or Government issued ID for the liquor that will be on premises.

Liquor and beer stuff – If we are expecting 500 people at the maximum, not everyone will be drinking, but a lot are boozehounds, so I would say a median of 4 bottles of beer per person should be the average. So a total of 2000 bottles of a variety of Beer, but we can switch that up by 1000 Bottles of beer for a selection of Liquors with mixers, but then we have to worry abut cutting people off. - taken care of by h1kari


For locations of equipment for the Hackerspaces section. We would need at least a 6 foot table per presentation.

Chillout area as requested by H1kari will probably be upstairs in the loft soft chairs/bean bags would have to be acquired if they can fit. Or other accomadations. I currently do not know based on pictures what the setup would be upstairs for that the happen. Nick will further inform on that situation.

    • please sign up above to help with setting the space up

For the Main area

We are planning on having the DJ's play in “front” of the altar With the front 50 percent of the pews moved from the Main area to the side and have the Two security personel walking back and forth to make sure people don't mess with the areas.

Technical Equipment Desired

  • Three (3) Video Projectors & tables or mounting for each projector
  • One (1) Dozen trash barrels along with cleaning suppliles
  • Lots of Caution tape to rope off restricted areas.
  • Laser Graffiti provided by CCCKC
  • Lighting
    • -Ashfixit can provide ~10 par cans lamped with par56 500w mfl -- needs gels, bases and cable

I would like to have ceiling and hall bathed in Red and the pillars in another color but Ash and I are discussing other ideas, but that is just the overall look of the place. We would need strobes and other lighting implements for the music and general feel. I'm discussing with Josh(The DJ from Chicago) if we are to use Geiss or other visualizations in sync with the music I'm working on other visualizations to be put on during the whole event.


DJ Equipment Rented they said they need power within 100 Feet.

This is current rental plus ashes audio equipment

1 Technics sl1200 mk II turntable in road case with slipmat and basic needle 1 Technics 1200 provided by Ash 1 Pioneer djm 800 mixer in road case 2 Mackie swa-1801 powered 18” subwoofers 2 Mackie srm-350 by Ash 2 Mackie srm-450 powered 12” full range speakers 1 Rane Serato SL scratch live interface box and cables ( rca and usb ), control vinyl records x2 included All necessary speaker poles, power and signal cables are included. Power for system must be within 100feet. 1 6 foot banquet style table should be provided by venue. And sound dampening to be put in.

Josh will be bringing his I will be bringing my KORG KP3 effects pad for all to use.


Holt has recommended http://www.pleasurehousesound.com/rentals.cfm - seems like a appropriate company and prices that Josh and I have decided that we will rent from them out of pocket for the remainder of the equipment so as to not have hassles.


DJ Personal commuted/confirmed

DJ Jackalope (Cancelled for work engagement)

DJ Josh of Epoch Fail

DJ Keith Myers aka CMOS

DJ HSO

Other IMPORTANT details

I do not know based on current photos which religious  ornamentation  will be covered or need to be covered but Nick will make everyone aware which has to be.

I was made aware that we have full setup for cleanup after the fact. But if not if we can have who is also going to stay after for cleanup, that would be wonderful. I am staying until the job is done.


Projects to Possibly show in the Auditorium

Travis Goodspeed and Josh Gourneau, Belt Buckle with LED's - http://www.radiantmachines.com/party-mode-belt-buckle/

LabyWiinth - CCCKC - http://blog.cowtowncomputercongress.org/?p=153

Mp3 Grenade - NYCR, Matt Joyce. - http://www.nycresistor.com/2009/01/20/mp3-grenade/

Laser Graffiti Tag - CCCKC - http://www.youtube.com/watch?v=DKbtTPYZEig

Possible Auction? - Nick get back to me on this.

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