|
|
| (2 intermediate revisions by one other user not shown) |
| Line 1: |
Line 1: |
| == Summary ==
| | [[Category:Obsolete]] |
| Currently, it is agreed that single expenditures under $500 do not need approval. Single expenditures are important to the operation of HacDC and its Events and Projects. However, multiple single-expenditures that are really outlays for a particular Event or Project, form a defacto ad-hoc budget. These de-facto ad-hoc budgets can become quite large and Membership only can only know how large, after the fact. Ad-hoc defacto budgets can easily consume most of the HacDC funds and push-back other Events or Projects that require real budgets. Real budgets are burdened by approval whereas ad-hoc defacto budgets do not require approval, even though they can theoretically spend as much funds as a real budget.
| |
| | |
| | |
| | |
| == Potential Solutions ==
| |
| | |
| * Lower the limit of single expenditures to $100 and record the expenditures in the weekley finance report and require pre-approval for reimbursements over $100
| |
| ** Pros:
| |
| *** HacDC members are able to execute single expenditures
| |
| *** Any quickly organized Event/Project that attempts to use multiple single-expenditures as a defacto ad-hoc budget would be limited from doing so.
| |
| *** HacDC members would be informed at least once a week as to what single expenditures have been executed
| |
| *** Depletion of HacDC funds by defacto ad-hoc budgets would be limited
| |
| *** Single Expenditures would be limited in purpose for providing one-shot low cost resources (food, soda, etc) for Events and Projects
| |
| ** Cons:
| |
| *** Quickly organized events would require the organizers to get approval from HacDC membership
| |
| *** Quickly organized space building/storage infrastructure improvements would require the organizers to get approval from HacDC membership
| |
| *** Quickly organized Projects over $100 in total costs would require the organizer to get approval from HacDC membership
| |
| *** Quickly organized projects that may require reimbursements to be implemented would require the organizers to get approval from HacDC membership
| |
| | |
| == PROPOSAL ==
| |
| | |
| The following Amendment Proposal Petition is submitted for discussion:
| |
| | |
| Amend Article VII of the Bylaws of HacDC to read:
| |
| | |
| Section 1: Single Expenditures and Reimbursements
| |
| | |
| Single Expenditures under $100 do not require approval, however must be recorded by the Minster of Finance in the weekly Finance Report as a line item that shows the day, amount, and purpose of the expenditure.
| |
| | |
| Reimbursements over $100 require pre-approval by quorum of the voting membership.
| |
