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| This policy is meant to clarify how communications are handled at HacDC. We have an obligation to:
| | #REDIRECT[[Communications Methods]] |
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| * Collaborate clearly and effectively within HacDC.
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| * Communicate effectively with the general public.
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| This policy outlines the various methods of communication necessary to facilitate the mission of HacDC.
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| == E-Mail ==
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| E-mail is the front line of contact between HacDC and the outside world. It is also how most contact happens within the organization. The communications policy spells out how e-mail is to be used by HacDC for maximum effectiveness and mibs.
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| === Member E-mail Addresses/Aliases ===
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| Each member is entitled to an @hacdc.org e-mail account. HacDC shall offer hosting for @hacdc.org e-mail accounts or offer the option of forwarding to the member's chosen e-mail address. Member e-mail shall not be archived, except as chosen by the member in a hosted e-mail account.
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| === Ministerial E-Mail Addresses ===
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| These are rotating e-mail addresses forwarding to those currently holding the relevant title. They are subscribed by default to the appropriate [[#Internal E-mail Addresses|internal organizational lists]], allowing for easier changeover of positions.
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| {| cellpadding="2" style="text-align:left" border="1"
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| |-
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| ! E-mail address !! Aliases !! Member !! Currently Forwarding To
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| |-
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| | coordinatorinchief@
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| | (None)
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| | [[Coordinator in Chief]]
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| | [[User:Q]]
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| |-
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| | keeperofthemibs@
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| | (None)
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| | [[Keeper of the MIBS]]
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| | UNASSIGNED
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| |-
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| | financeminister@
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| | (None)
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| | [[Minister of Finance]]
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| | [[User:nickfarr]]
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| |-
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| | informationminister@
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| | (None)
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| | [[Keeper of the MIBS]]
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| | [[User:allirense]]
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| |-
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| | atlargedirector1@
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| | (None)
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| | [[At Large Director 1]]
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| | [[User:thomascrown]]
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| |-
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| | atlargedirector2@
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| | (None)
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| | [[At Large Director 2]]
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| | [[User:1057]]
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| |}
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| === Internal E-mail Addresses ===
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| These addresses are the internal contact addresses within HacDC. They are not necessarily private, though we should encourage the public to contact us through one of the [[#Organizational Contact E-mail Addresses|organizational e-mail addresses]].
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| {| cellpadding="2" style="text-align:left" border="1"
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| ! E-mail address !! Aliases !! Group/Person Served !! List Members !! Archived by
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| | advisors@
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| | (None)
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| | [[Advisory Council]]
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| | Any person appointed by a Member
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| | Mailman
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| |-
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| | bod@
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| | theboard, ministersplustwo
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| | [[The Board of Directors]]
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| | ministers, atlargedirector1, atlargedirector2
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| | Mailman
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| |-
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| | members@
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| | (None)
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| | [[:Category:Members|The Members]]
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| | [[:Category:Members|The Members]]
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| | Mailman
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| | ministers@
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| | theministers, officers, command, thanklessjob
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| | [[The Ministers]]
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| | coordinatorinchief, keeperofthemibs, financeminister, informationminister
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| | Mailman
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| |}
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| === Organizational Contact E-mail Addresses ===
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| These are e-mail addresses that are public. They may be used within the web page, wiki, on documents, flyers, etc. as a way for people to contact members serving that particular function. Each generic list should also have an archival function associated with it, either an archive e-mail address or a web archive available only to members of the list.
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| Replies shall be handled by members from whatever e-mail address they choose to reply from. However, '''all replies must cc: the original contact list.'''
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| The following are the current OC e-mail addresses
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| {| cellpadding="2" style="text-align:left" border="1"
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| ! E-mail address !! Aliases !! General Purpose !! Primary Contact !! List Members !! Archived by
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| | info@
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| | press, help, abuse, *
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| | General inquiries and contact, catch-all
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| | [[Coordinator in Chief]]
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| | [[The Ministers]]
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| | Mailman
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| |-
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| | web@
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| | www, blog, wordpress
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| | Web page design, inquiries, WordPress administrative requests
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| | [[Minister of Information]]
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| | [[Web Team]]
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| | Mailman
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| | wiki@
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| | mediawiki
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| | Wiki inquiries, help, administrative requests
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| | [[Minister of Information]]
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| | [[Wiki Team]]
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| | Mailman
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| |-
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| | compliance@
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| | irs, dcra, dmca, theman
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| | Corporate paperwork, things we really cannot let slip by the wayside
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| | [[Keeper of the Mibs]]
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| | [[The Ministers]]
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| | Mailman
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| |}
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| === Static Organization E-mail Address ===
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| Static contact e-mail addresses should be used very sparingly for a particular justified purpose. These are actual e-mail accounts @hacdc.org. Only a relevant [[The Ministers|Minister ]] should have access to each account.
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| ''Each key should only be considered valid if it is signed by the master HacDC GPG Key''
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| {| cellpadding="2" style="text-align:left" border="1"
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| |-
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| ! E-mail address !! Aliases !! General Purpose !! Respnonsible Parties !! Key ID !! Justification
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| | finance@
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| | paypal, donations, fundraising
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| | Everything dealing directly with money
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| | [[Minister of Finance]]
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| | NO KEY YET
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| | Financial transactions and details should not be sent to a list
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| |-
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| | secure@
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| | gpg, pgp
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| | Anyone who wishes to securely communicate with HacDC
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| | [[Coordinator in Chief]], [[Minister of Finance]]
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| | NO KEY YET
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| | Secure communications to be re-wrapped and sent by HacDC, Address associated with HacDC GPG key and other certificates
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| |}
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| === Project Contact E-Mail Addresses ===
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| Each ongoing project must have an e-mail address associated with it. The e-mail address may be an alias for the project coordinator, a discussion list for the project as a whole or an alias to info@ so [[The Ministers]] may be able to send project inquiries to the correct relevant parties. In any case, the status of each project contact e-mail must be documented here:
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| {| cellpadding="2" style="text-align:left" border="1"
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| |-
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| ! E-mail address !! Aliases !! General Purpose !! Delivery Mechanism !! Archived?
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| | columbiaheightswifi@
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| | (None)
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| | Discussion list for the [[Columbia Heights Wireless]] Project.
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| | Mailman via hacdc.org
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| | Yes
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| |-
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| |}
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| == Web (Static Content) ==
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| == Web (Dynamic Content) ==
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| === Blog ===
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| === Twitter ===
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| === Livejournal ===
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| == Phone ==
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| == Jabber ==
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| == IRC ==
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| [[wikipedia:IRC | IRC]] is another method of communication for HacDC. It is a great way to keep in touch or have meetings with groups of people separated by distances.
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| Members of HacDC (and a few [[Friends of HacDC]]) maintain the IRC channel #hacdc at [irc://irc.freenode.org/hackdc freenode.org]. This is the officially recognized channel where [[The Ministers]] and/or designates are expected to provide information on HacDC and discuss HacDC projects and activities.
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| Projects whose communities rely on IRC are encouraged to start their own IRC channels or actively participate in existing channels.
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| [[Category:Policy]] | |
