Regular Member Meeting 2011 02 08

Note: This page serves as the 2011-02-08 Member Meeting's agenda (before the meeting) and minutes (after the meeting).

Time and Location

February 8, 2011

Meeting called to order at 8:00 pm by Todd Fine.

Members Present:

Todd Tommy Katie Andrew William Brad Martin Toast Elliot Xaq TC Jamie Timball

Others Present:

John Horner -- been coming by, works at patent office, interested in HacDC.
Reuben -- Here from Miami, interested in computer vision, robotics

Quorum met? Yup.

Approval of Previous Meeting's Minutes

Regular Member Meeting 2011 01 11

Approved without change.

Director Reports

President's Report

Absent. Read e-mail in his absence: Annual Meeting on the 23rd.

Vice President's Report

Absent

Treasurer's Report

Ordinary Income/Expense

Income

Membership Dues

Total for Membership Dues $1,929.50

Non Profit Income

1/10/2011 Journal Entry 57 -SPLIT- -0.17 -0.17 01/14/2011 Sales Receipt 1371 Nicholas Beauregard Paypal 12.68 12.51 01/24/2011 Sales Receipt 1383 Severin Tixier Paypal 48.25 60.76

Total for Non Profit Income $60.76

Total for Income $1,990.26

Expenses

Commissions & Fees 01/18/2011 Journal Entry 52 -SPLIT- 121.00 121.00 (D.C. Government Fees)

Total for Commissions & Fees $121.00

Insurance

01/10/2011 Journal Entry 49 -SPLIT- 71.08 71.08 01/28/2011 Journal Entry 55 -SPLIT- 71.08 142.16

Total for Insurance $142.16 (Twice Because of Previous Error)

Office Expenses

01/03/2011 Journal Entry 47 -SPLIT- 37.45 37.45 (Linode) 01/10/2011 Journal Entry 50 -SPLIT- 31.80 69.25 (Keys) 01/10/2011 Journal Entry 48 -SPLIT- 33.33 102.58 (GoDaddy) 01/12/2011 Journal Entry 51 -SPLIT- 24.25 126.83 (501c3 Fax) 01/27/2011 Journal Entry 54 -SPLIT- 10.55 137.38 (Quickbooks)

Total for Office Expenses $137.38

Rent or Lease

01/21/2011 Journal Entry 53 -SPLIT- 2,000.00 2,000.00

Total for Rent or Lease $2,000.00

Total for Expenses $2,400.54

Net Ordinary Income $ -410.28

Other Income/Expense

Other Income

Interest Earned

01/01/2011 Journal Entry 56 -SPLIT- 0.43 0.43

Total for Interest Earned $0.43

Total for Other Income $0.43

Net Other Income $0.43

Net Income $ -409.85

ASSETS

Current Assets

Bank Accounts

BBT Checking 2,726.07

Total Bank Accounts $2,726.07

Other Current Assets

Paypal 3,733.28

Total Other Current Assets $3,733.28

Total Current Assets $6,459.35

Other Assets

Rent Security Deposits 850.00

Total Other Assets $850.00

TOTAL ASSETS $7,309.35

LIABILITIES AND EQUITY

Net Income -409.85

TOTAL LIABILITIES AND EQUITY $7,309.35

Looks like we can just barely eke out the rest of the rent agreement.

Secretary's Report

Absent

Director-at-Large Reports

Will

• Arranged for equipment donation of electronic test gear. Will need a pickup truck.

• Keeping eye on website -- only one real human registered, others are presumably spammers.

Katie

• Results from LinkedIn survey

How would you feel about advertising your HacDC participation on LinkedIn by being a member of a HacDC group there?

I would like to do so.	5
I would not like to do so.	0
I don't care.	1
I don't use or intend to use LinkedIn.	0

If a HacDC group on LinkedIn is established, who should be allowed to join?

Anyone at all	1
Anyone who participates in HacDC, member or not	4
Only HacDC members	1

• Cupcake Challenge results
• unicorn build report
• hoping to hold an LED Embroidery workshop before April
• our wikipedia entry is being considered for deletion; we should probably update it to prevent that

Member Reports

• Brad: Group buy for yo-yos ends tonight, and there will be a workshop for yoyos.

• Xaq: Completed printing out the parts for a reprap Mendel. Needs to find parts. People have been coming by doing 3D printing work on Monday nights. We should really start up a 3D printing night.

• Preston is restarting Lightning Talks. March 26th? Call for presentations will come out soon.

• Elliot: AVR class starts up Monday night the 21st

• Will: Talking about getting a basic electronics kit, workshop. Not sure about timing.

• Toast: When it gets warmer, wants to do a bike maintenance class.

• Brad: Locksport night?

• Todd: FIRST robotics, collaborating with Dunbar HS. Todd, Alex, and Nick have been going regularly. It's challenging -- the arm design to put an inner tube up high on a wall is hard. If anyone is good at the mechanical build, they could use the help.

• Timball: Met with Phyllis from FabLab DC. Has a building, wants to turn it into a functioning space. She is coming by the space Monday night. Also had a talk with the Mayor's office.

New Business

Proposed change to the membership process which are defined in the Standing Rules:

Any member may nominate a qualified person to be a voting member. Any eligible person may be elected as a voting member at any regular meeting upon meeting one of the following sets of qualifications:

1) The payment of their first periodic dues and visual approval of all members present.

2) The payment of their first periodic dues, a short statement prepared by the proposed member showing their support HacDC's mission as presented in article 1 of our Bylaws, and having at least two members present vouch for the candidacy of the prospective member. The two members which vouch for the candidacy of the new member may not be the person who nominated the individual for status as a voting member. After the nomination and vouching, standard voting procedure as in 1) is followed.

2.1) The prepared statement may be written or in some other form of A/V communication that the members of the meeting may understand.

Motion passes unanimously.

New Members

Both John and Reuben were voted in as members.

Adjournment

Adjourned at 9:00.