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== Time and Location ==  
== Time and Location ==  
:Date
:Date
:Called to order at Michelle pm by 7:36
:Called to order at Michelle pm by 19:36
:Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian
:Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian, Ken
:Members remote:   
:Members remote:   
:Others present:  
:Others present:  
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* Gabe and Daniel for researching alternative Internet hosting
* Gabe and Daniel for researching alternative Internet hosting
* Karen for past donations


== New Members ==
== New Members ==


* Jared and Matthew M.
* Jared and Matthew M.
* Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. (Mach 3 is the standard software.) Lives close.
* Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. ([https://www.machsupport.com/software/mach3/ Mach 3] is apparenty the standard software controller for CNC mills.) Lives close.
* Matthew M. is a Nix Linux fan, does home automation, etc. Lives close.
* Matthew M. is a [https://nixos.org/ Nix OS Linux] fan (and the [https://en.wikipedia.org/wiki/Nix_(package_manager) Nix package manager in general]), hosting sesssions on its use at the space. Also does home automation, etc. Lives close.


== Old Business ==
== Old Business ==
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* Git repositories
* Git repositories
** Admin access to GitHub now available
** Admin access to [https://github.com/hacdc GitHub] now available.
** Codeberg getting a fair amount of use as well.
** [https://codeberg.org/HacDC Codeberg] getting a fair amount of use as well.
** (There's also an ancient, completely abandoned and mostly empty [https://gitlab.com/hacdc GitLab] account.)


* [https://www.rockvillesciencecenter.org/rscd Rockville Science Day]
* [https://www.rockvillesciencecenter.org/rscd Rockville Science Day]
** Make it a field trip instead of a tabling event.
** Make it a field trip instead of a tabling event.
** Sunday, April 23, 12:00 - 5:00
** Sunday, April 23, 12:00 - 5:00
** Announcements will be sent to various destinations seeing if we want to make a coordinated group trek to the event.


== New Business ==
== New Business ==


* Board elections
* Board elections
**  
** [[Bylaws#Article_V:_The_Board_of_Directors|Bylaws: Board of Directors]]
== [[:Category:Project_Awesome|Project Awesome]] Reports ==
** Michelle stepping down but will support incoming board members
** Matt S. is hitting the term limits
** Vice-president is a two-year position (at least): In training for president
** President: '''Obi'''
** Vice-president: '''Gabe'''
** Treasurer: '''???''' (Tristan put his name in the hat but may not be able to do it.)
*** Matt will assist incoming treasurer, and says it's not too bad
*** Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.)
*** Logon monthly to check bank, [https://www.coinbase.com/ CoinBase], and [https://www.paypal.com/us/home PayPal] accounts, physical trips to the bank to deposit checks
*** Taxes: Fill out Form 990 - which is simple
*** Watch business license and donations license: '''DON'T''' let them expire! It becomes an expensive problem if they expire.
** Secretary: '''???'''
** At-large 1: Split between '''Don''' and '''Brian''' (Good to have a amateur radio liasons.)
** At-large 2: '''Michelle'''
** Slate: Obi, Gabe, Don/Brian, Michelle '''APPROVED'''
* Campaign to recruit members for the unfilled positions.


=== Project SUPPLIES - ??? ===
* Internet
 
** There was a hiccup that affected  the church admin's Internet
=== Project EXPANSION - ??? ===
** Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent from the rest of the building and have our own server closet
 
** [https://mobilecitizen.org/ Mobile Citizen] - rather affordable at $120/year
=== Project HAMRADIO - ??? ===
** Concerns about ham radio access from outside the space
 
** Plan to keep connected to the church's system while stress-testing the new system
=== Project Electron Microscope (SEM) - ??? ===
** In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally.
 
** Static IP difficult / impossible. Possibly use something like [https://www.duckdns.org/ DuckDNS]
=== Project Media Outreach - ??? ===
** An alternate hotspot provider but mobile citizen looks better [https://calyxinstitute.org/ Calyx Institute].
 
** Gabriel says: [https://www.cispes.org/ CISPES] is the other group at the church that pays for their own connection.
=== Project IT Infrastructure - ??? ===
** Tentative testing: '''APPROVED'''


== Member Reports ==
== Member Reports ==
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=== Treasurer's Report ===
=== Treasurer's Report ===
* Finances are healthy though they could use work:
** Bitcoin which was lost was found thanks to Tayeb
** COVID helped us on the rent and is still giving us a great deal
** The church accidentally paid our insurance for the year and needs to be reimbursed
** Not a lot of slack for unexpected minor catastrophes, let alone major ones.
** Need seven or eight more members in order to become more solidly stable and possibly grow the coffers.


=== Secretary's Report ===
=== Secretary's Report ===
Line 85: Line 110:


== Adjournment ==
== Adjournment ==
Adjourned by at ??? by ???
Adjourned by at Michelle by 20:57

Latest revision as of 11:29, 15 March 2023


Time and Location

Date
Called to order at Michelle pm by 19:36
Members present: Phil, Obi, Don, Matt, Kevin, John, Michelle, Gabe, Matthew M., Jared, Brian, Ken
Members remote:
Others present:
Quorum
Quorum met? Y

Approval of Previous Meeting's Minutes

Recognition

  • Gabe and Daniel for researching alternative Internet hosting
  • Karen for past donations

New Members

  • Jared and Matthew M.
  • Jared's got a background in mechanical engineering. Along with Matthew M. wants to investigate the CNC mill. (Mach 3 is apparenty the standard software controller for CNC mills.) Lives close.
  • Matthew M. is a Nix OS Linux fan (and the Nix package manager in general), hosting sesssions on its use at the space. Also does home automation, etc. Lives close.

Old Business

  • The phone: Again a vote for an old-school hardwired landline.
    • Brian suggests connecting to smart phones to create a phone tree
    • Don says we used to have a phone for $10.00 / year with a dial tone, but no one paid the bill and it appears to have gone away
    • Gabe says people use Discord to request entry, if they know about it.
    • Don will reach out this week to Jamie who will probably know about the phone.
    • Michelle likes Discord for a bit of security over a buzzer: It's more likely people won't be strangers. But alternatives / backups worth consideration.
  • Web changes:
    • Remove "get a server account"
    • Onboarding documents for new members.
    • Michelle is hoping to find time to work on this during the coming week.
  • Electronic lock
    • Preventative mainenance
    • 1.5v AA batteries replaceable with a screwdriver.
  • Git repositories
    • Admin access to GitHub now available.
    • Codeberg getting a fair amount of use as well.
    • (There's also an ancient, completely abandoned and mostly empty GitLab account.)
  • Rockville Science Day
    • Make it a field trip instead of a tabling event.
    • Sunday, April 23, 12:00 - 5:00
    • Announcements will be sent to various destinations seeing if we want to make a coordinated group trek to the event.

New Business

  • Board elections
    • Bylaws: Board of Directors
    • Michelle stepping down but will support incoming board members
    • Matt S. is hitting the term limits
    • Vice-president is a two-year position (at least): In training for president
    • President: Obi
    • Vice-president: Gabe
    • Treasurer: ??? (Tristan put his name in the hat but may not be able to do it.)
      • Matt will assist incoming treasurer, and says it's not too bad
      • Dues, donations, expenses, bank account, slides, (occasional hiccups like bank mergers, church interactions, etc.)
      • Logon monthly to check bank, CoinBase, and PayPal accounts, physical trips to the bank to deposit checks
      • Taxes: Fill out Form 990 - which is simple
      • Watch business license and donations license: DON'T let them expire! It becomes an expensive problem if they expire.
    • Secretary: ???
    • At-large 1: Split between Don and Brian (Good to have a amateur radio liasons.)
    • At-large 2: Michelle
    • Slate: Obi, Gabe, Don/Brian, Michelle APPROVED
  • Campaign to recruit members for the unfilled positions.
  • Internet
    • There was a hiccup that affected the church admin's Internet
    • Regardless of the source, there was a meeting with Reverend Ronnie, and the decision was to become independent from the rest of the building and have our own server closet
    • Mobile Citizen - rather affordable at $120/year
    • Concerns about ham radio access from outside the space
    • Plan to keep connected to the church's system while stress-testing the new system
    • In-house experts seem to have solutions to potential glitches. Getting cooperation from a service provider can be tricky, when it comes to hosting servers that are accessible externally.
    • Static IP difficult / impossible. Possibly use something like DuckDNS
    • An alternate hotspot provider but mobile citizen looks better Calyx Institute.
    • Gabriel says: CISPES is the other group at the church that pays for their own connection.
    • Tentative testing: APPROVED

Member Reports

Director Reports (Governance related stuff)

President's Report

Vice President's Report

Treasurer's Report

  • Finances are healthy though they could use work:
    • Bitcoin which was lost was found thanks to Tayeb
    • COVID helped us on the rent and is still giving us a great deal
    • The church accidentally paid our insurance for the year and needs to be reimbursed
    • Not a lot of slack for unexpected minor catastrophes, let alone major ones.
    • Need seven or eight more members in order to become more solidly stable and possibly grow the coffers.

Secretary's Report

Director-at-Large Reports

Gabe

John

Adjournment

Adjourned by at Michelle by 20:57