Shmoocon Party: Difference between revisions

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Revision as of 21:27, 2 June 2009

HacDC Feb 6th Preliminary Party Plans

The runtime of the event will take place from 10pm and I believe a run time of ending at 3:30 or 4am should be sufficient for cleanup and restoring location.

Personnel

I think we would need about 20(+) people operation as security/sweepers/workers roving around making sure things are operating.
One/Two running the door.
Two people on the sides of the pews.
One person by the stage for the DJ's,
One person running the access to the VIP area on the loft.
One person Roving around the back by the Hackerspace projects/Bar area.
One in the HacDC area upstairs.
One near the stairs roving up and down making sure people know where to go.
One Overall rover and running in case any area gets swamped.

when

what

who

what

who

what

who

what

who

what

who

what

who

what

who

from 16:00

setup help

21:00 - 22:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

22:00 - 23:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

23:00 - 00:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

00:00 - 01:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

01:00 - 02:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

02:00 - 03:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

03:00 - 04:00

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

04:00 - end

at the pews

door security

stage help

VIP area

bar area

HacDC area

other errands

Eric Michaud/Astera

the day after

cleaning up the mess

Non-Security

~~Two non security people should be running the Bar, or based on the amount of people rushing it One.~~
The bar will be officially run by ToorCamp folks.

Logistics

I believe wrist banding(or sharpying) OR getting stickers and tagging the shmoocon badge would be the best way for the party where we ID everyone at the door with either Passports or Government issued ID for the liquor that will be on premises.

Liquor and beer stuff – If we are expecting 500 people at the maximum, not everyone will be drinking, but a lot are boozehounds, so I would say a median of 4 bottles of beer per person should be the average. So a total of 2000 bottles of a variety of Beer, but we can switch that up by 1000 Bottles of beer for a selection of Liquors with mixers, but then we have to worry abut cutting people off. - taken care of by h1kari

For locations of equipment for the Hackerspaces section. We would need at least a 6 foot table per presentation.

Chillout area as requested by H1kari will probably be upstairs in the loft soft chairs/bean bags would have to be acquired if they can fit. Or other accomadations. I currently do not know based on pictures what the setup would be upstairs for that the happen. Nick will further inform on that situation.

- please sign up above to help with setting the space up

For the Main area

We are planning on having the DJ's play in “front” of the altar ~~With the front 50 percent of the pews moved from the Main area to the side and~~ have the Two security personel walking back and forth to make sure people don't mess with the areas.

Technical Equipment Desired

Three (3) Video Projectors & tables or mounting for each projector
One (1) Dozen trash barrels along with cleaning suppliles
Lots of Caution tape to rope off restricted areas.
Laser Graffiti provided by CCCKC
Lighting
- -Ashfixit can provide ~10 par cans lamped with par56 500w mfl -- needs gels, bases and cable

I would like to have ceiling and hall bathed in Red and the pillars in another color but Ash and I are discussing other ideas, but that is just the overall look of the place. We would need strobes and other lighting implements for the music and general feel. I'm discussing with Josh(The DJ from Chicago) if we are to use Geiss or other visualizations in sync with the music I'm working on other visualizations to be put on during the whole event.

DJ Equipment Rented they said they need power within 100 Feet.

This is current rental plus ashes audio equipment

1 Technics sl1200 mk II turntable in road case with slipmat and basic needle 1 Technics 1200 provided by Ash 1 Pioneer djm 800 mixer in road case 2 Mackie swa-1801 powered 18” subwoofers 2 Mackie srm-350 by Ash 2 Mackie srm-450 powered 12” full range speakers 1 Rane Serato SL scratch live interface box and cables ( rca and usb ), control vinyl records x2 included All necessary speaker poles, power and signal cables are included. Power for system must be within 100feet. 1 6 foot banquet style table should be provided by venue. And sound dampening to be put in.

Josh will be bringing his I will be bringing my KORG KP3 effects pad for all to use.

Holt has recommended http://www.pleasurehousesound.com/rentals.cfm - seems like a appropriate company and prices that Josh and I have decided that we will rent from them out of pocket for the remainder of the equipment so as to not have hassles.

DJ Personal commuted/confirmed

DJ Jackalope (Cancelled for work engagement)

DJ Josh of Epoch Fail

DJ Keith Myers aka CMOS

DJ HSO

Other IMPORTANT details

I do not know based on current photos which religious ornamentation will be covered or need to be covered but Nick will make everyone aware which has to be.

I was made aware that we have full setup for cleanup after the fact. But if not if we can have who is also going to stay after for cleanup, that would be wonderful. I am staying until the job is done.

Projects to Possibly show in the Auditorium

Travis Goodspeed and Josh Gourneau, Belt Buckle with LED's - http://www.radiantmachines.com/party-mode-belt-buckle/

LabyWiinth - CCCKC - http://blog.cowtowncomputercongress.org/?p=153

Mp3 Grenade - NYCR, Matt Joyce. - http://www.nycresistor.com/2009/01/20/mp3-grenade/

Laser Graffiti Tag - CCCKC - http://www.youtube.com/watch?v=DKbtTPYZEig

Possible Auction? - Nick get back to me on this.

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Event Planning