How to Run an Event: Difference between revisions
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Note: non-public events are strongly discouraged at HacDC. | Note: non-public events and charging participants more than the cost of materials are strongly discouraged at HacDC. | ||
# Have an idea for an event. :) | # Have an idea for an event. :) If your event is a [[Running a Kit Build|kit build]] or [[LightningTalks Howto|lightning talks]], we have particular tips for you in addition to the ones on this page. If you're running a class, add the class description, including date and time and anything participants should bring, to [[:Category:Classes]]. | ||
# Plan where and how to present your content. | # Plan where and how to present your content. Options include the space's meeting room or workshop, the [http://www.saintstephensdc.org/Meeting_Auditorium.html auditorium] (capacity: 200 people standing; 150 sitting in chairs in rows; 70 sitting at tables), the [http://www.saintstephensdc.org/Meeting_Church.html sanctuary] (capacity: 200 people sitting in pews; another 300 can stand or sit on floor), and the [http://www.saintstephensdc.org/Meeting_DiningRoom.html dining room] (capacity: 300 people standing; 220 sitting in chairs in rows; 175 sitting at tables). | ||
# Assemble any necessary parts. | # Assemble any necessary parts. | ||
# Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary. | # Schedule a time | ||
# Use [http://www. | ## Use [http://www.saintstephensdc.org/calendars.html the church's calendar] if you want to use the church's auditorium, dining room, or sanctuary. | ||
# | ## '''Use the [http://www.hacdc.org/calendar the HacDC event calendar] to choose a date and time.''' Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice. | ||
# Publicize! | ## If you're not sure when to have your event, consider posting a poll to help you decide. [http://doodle.com/ Doodle] is one free and easy service for doing so. | ||
## Send an e-mail to HacDC's | # Publicize! | ||
## [http://hacdc.org/ | ## Send an e-mail to HacDC's public announcements, blabber@hacdc.org and (optionally, and an option only if sender is a current member) private members@hacdc.org, mailing lists. | ||
## Blog it on our Wordpress site (every member is entitled to a login for [http://www.hacdc.org/wp-admin/ our Wordpress dashboard]). That automatically [https://twitter.com/hacdc tweets it] and sends an e-mail to HacDC's public blabber@ list via [https://ifttt.com If This Then That]. | |||
## Create a [http://www.meetup.com/hac-dc/ HacDC Meetup] event, which automatically adds it to the [http://www.hacdc.org/calendar the HacDC event calendar]. | |||
## | |||
## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups]. | ## Consider notifying other groups whose members might be interested. One place to check is [http://barcamp.pbwiki.com/DC-Area-Geeky-Groups this list of DC-area geeky groups]. | ||
## Get it listed on [http://dctechevents.com/ DC Tech Events]. | ## Get it listed on [http://dctechevents.com/ DC Tech Events] and, if possibly applicable to artists, send it to the [http://dorkbot.org/mailman/listinfo/dorkbotdc-blabber/ DorkbotDC Blabber] mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org. | ||
# Post signs (e.g., on the red door) directing attendees who've never been to HacDC before. | # Post signs (e.g., on the red door) directing attendees who've never been to HacDC before. | ||
# Run the event. Share your knowledge. Have fun. [http://www.flickr.com/groups/hacdc/ Take some pictures.] | # Run the event. Share your knowledge. Have fun. [http://www.flickr.com/groups/hacdc/ Take some pictures.] | ||
## At the event, please tell the participants who aren't members about what HacDC is and ask them to consider joining or donating to us. Not confident with your impromptu asking-for-money skills? Try our pre-scripted [[Spiel]]. | |||
# How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here! | # How did it go? [http://hacdc.org/ Blog] it! Have suggestions for next time? Add them here! | ||
[[Category:Event Planning]] | [[Category:Event Planning]] | ||
Latest revision as of 18:51, 30 December 2014
Note: non-public events and charging participants more than the cost of materials are strongly discouraged at HacDC.
- Have an idea for an event. :) If your event is a kit build or lightning talks, we have particular tips for you in addition to the ones on this page. If you're running a class, add the class description, including date and time and anything participants should bring, to Category:Classes.
- Plan where and how to present your content. Options include the space's meeting room or workshop, the auditorium (capacity: 200 people standing; 150 sitting in chairs in rows; 70 sitting at tables), the sanctuary (capacity: 200 people sitting in pews; another 300 can stand or sit on floor), and the dining room (capacity: 300 people standing; 220 sitting in chairs in rows; 175 sitting at tables).
- Assemble any necessary parts.
- Schedule a time
- Use the church's calendar if you want to use the church's auditorium, dining room, or sanctuary.
- Use the the HacDC event calendar to choose a date and time. Please try not to overlap with other HacDC events. Also, please try to give potential participants at least a week's notice.
- If you're not sure when to have your event, consider posting a poll to help you decide. Doodle is one free and easy service for doing so.
- Publicize!
- Send an e-mail to HacDC's public announcements, [email protected] and (optionally, and an option only if sender is a current member) private [email protected], mailing lists.
- Blog it on our Wordpress site (every member is entitled to a login for our Wordpress dashboard). That automatically tweets it and sends an e-mail to HacDC's public blabber@ list via If This Then That.
- Create a HacDC Meetup event, which automatically adds it to the the HacDC event calendar.
- Consider notifying other groups whose members might be interested. One place to check is this list of DC-area geeky groups.
- Get it listed on DC Tech Events and, if possibly applicable to artists, send it to the DorkbotDC Blabber mailing list or let the overlord(s) know: dorkbotdc [at] dorkbot [dot] org.
- Post signs (e.g., on the red door) directing attendees who've never been to HacDC before.
- Run the event. Share your knowledge. Have fun. Take some pictures.
- At the event, please tell the participants who aren't members about what HacDC is and ask them to consider joining or donating to us. Not confident with your impromptu asking-for-money skills? Try our pre-scripted Spiel.
- How did it go? Blog it! Have suggestions for next time? Add them here!