View source for Board Meeting 2021 12 21

[[Category:Meeting Minutes]] {{TOCright}}

== Time and Location == 
:Date: December 21st 2021
:Called to order at 6:40pm
:BOD Members present: Brian, Tayeb, Matt, John, Michelle
:Members present: 
:Members remote: None
:Others present: 
:[[Quorum]] 
:: Quorum met?

    yes

== Director Reports (Governance related stuff) ==

=== President's Report ===

=== Vice President's Report ===

=== Treasurer's Report ===

=== Secretary's Report ===

=== Director-at-Large Reports ===


== Agenda ==

=== Agenda Item #1: Decision-making: requiring a quorum for all meetings ===
* General agreement this was the way to continue to schedule meetings and re-schedule meetings as necessary
* Where a quorum to meet = 1/4th of board members; quorum to pay $1000 item = 1/3rd of board members

=== Agenda Item #2: Board elections: clarification of roles and setting a date for elections ===
* must be in Feb or Mar (according to bylaws)
* Kevin open to being At-Large
* Tayeb planning on departing
* Karen can be asked for a position
* John glad to be At-Large
* set to vote on members meeting last meeting Mar 9th
* Matt glad to be Treasurer
* Michelle glad to be President

=== Agenda Item #3: Equipment - donations. Requesting and receiving donations ===
* Michelle will respond to donors and copy board and know who's nearby (Gabe, John, Tayeb are close by). 
* Include in email "want it to be tax deductible? might take a little research on our end." to get estimate and receipt.

=== Agenda Item #4: Getting (and keeping) additional helpers ===

* Supporting instructors & potential new instructors
* Managing volunteers & types of volunteers we need & volunteer projects

=== Agenda Item #5: Membership. Policy for non-members attending virtual classes/events. ===

=== Agenda Item #6: Membership. Should institute a virtual membership plan? ===

=== Agenda Item #7: Communications - committee. “Unified Data” Phase 1: Wiki-Website-Meetup-Google ===

=== Agenda Item #8: Covid - Health. Air quality monitor (to replace Ken’s) via Raspberry Pi HomeBridge OS ===

=== Agenda Item #9: Safety - Waiver. Hold harmless agreement for existing and new members ===
* Tayeb: has anyone know what our insurance policy is?
* John: who would we even put a claim into with?
* Matt: wants quarterly / semi-annually to list everything and keep informed
* John: would get insurance for the space
* Michelle: should start that process now for new equipment
* Tayeb: should request this

=== Agenda Item #10: Basement improvements. Decluttering and organizing the basement. ===

=== Agenda Item #11: Government contracts. Apply for a SAM code & DUNS number. ===

=== Agenda Item #12: Comms Systems. TechSoup access for free Zoom access (see John). ===

=== Agenda Item #13: Newsletter. Regular newsletter. ===

== Adjournment ==
Adjourned by at 8:01p by Tayeb